Contract Administrator

Legal, Compliance and Intellectual Property; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work

Global opportunities

Inclusive environment

Parental leave

Novated leasing

Employee discounts

Share options

Job summary

Siemens Mobility is seeking a Contract Administrator in Sydney to support the Contract Management and Project Commercial teams on a major rail project. You will manage trackers, notices and documentation, ensuring accuracy, timely follow-up and escalation where needed.

You will collaborate with internal and external stakeholders, coordinate notices and letters, and assist across Contract Management, Commercial, Project Management and Legal teams to organise critical project documents.

Qualifications

• Experience in contract administration within infrastructure/rail projects.
• Working knowledge of contracts and contractual correspondence in a complex project environment.
• Strong organisational skills with the ability to manage multiple trackers, documents and deadlines.

Responsibilities

• Maintain and administer project trackers across key stakeholder interfaces, including Sydney Metro, Webuild and RATP.
• Monitor project emails, notices and correspondence to ensure trackers and project records remain accurate and up to date.
• Identify and escalate back-to-back contractual issues to the relevant project stakeholders.
• Engage with internal and external stakeholders to obtain information, documentation and updates required for project reporting.
• Coordinate the preparation, closure and submission of contractual notices and letters, including the signature process.
• Support the Contract Management, Commercial, Project Management and Legal teams with the review, categorisation, organisation and management of project documentation.

Skills

Contract administration

Document management

Stakeholder engagement

Organizational skills

Written/verbal communication

Job description

Legal, Compliance and Intellectual Property – Sydney NSW

At Siemens Mobility, we empower transport providers worldwide to realise sustainable mobility solutions. As a leading technology company, we combine the real and digital worlds like no other in rail. In an open ecosystem, we bring together rolling stock, rail infrastructure, customer service and software to enable sustainable, comfortable and cost-effective rail traffic today.

Your Role – Impactful, Meaningful and Future-Oriented

As a Contract Administrator, you will support the Contract Management and Project Commercial teams on the Sydney Metro Western Sydney Airport Project. You will help manage project documentation, correspondence and contract trackers, ensuring important contractual matters are accurately recorded, followed up and escalated.

In this role you will:

• Maintain and administer project and contract trackers across key stakeholder interfaces, including Sydney Metro, Webuild and RATP.
• Monitor project emails, notices and correspondence to ensure trackers and project records remain accurate and up to date.
• Identify and **escalate** back-to-back contractual issues to the relevant project stakeholders.
• Engage with internal and external stakeholders to obtain information, documentation and updates required for project reporting.
• Coordinate the preparation, closure and submission of contractual notices and letters, including the signature process.
• Support the Contract Management, Commercial, Project Management and Legal teams with the review, categorisation, organisation and management of project documentation.

Shape the future of mobility with your qualifications and skills

• Previous experience in contract administration, commercial administration or project document management within infrastructure, construction or rail projects.
• Working knowledge of contracts and contractual correspondence in a complex project environment.
• Strong organisational skills, attention to detail and the ability to manage multiple trackers, documents and deadlines.
• Confident stakeholder engagement skills, with the ability to follow up actions and coordinate information across multiple parties.
• Clear written and verbal communication skills, with a proactive and collaborative approach to your work.

Why you’ll love working for Siemens Mobility

We live and foster an ownership culture in which every employee takes personal responsibility for our Company's success. We invest in our team members, offering a wide variety of development opportunities. Below are some of the other benefits we offer to our employees:

• Flexible working arrangements
• National and international opportunities
• Positive, inclusive and relaxed working environment
• Industry-leading parental leave package
• Novated leasing available
• Employee discount program
• Siemens Share Options

Join us in transforming the everyday for a better tomorrow.

Siemens prides itself on its diverse workforce.

Siemens has been recognised as ahead of its time for many reasons, and our progressive policies are one of them. We encourage applications that reflect the diversity of the communities within which we work, and we actively promote this through the recruitment of those who identify as Indigenous or Aboriginal/Torres Strait Islander.