Contract Administrator

Auspro Fleet Solutions; Mackay Regional; On-site; AUD 85,000 - 90,000; Full time

Job summary

Auspro Fleet Solutions in Mackay is seeking an experienced Contract Administrator to manage the administration of the commercial agreements that support our transport and logistics operations. This is a permanent, full-time position of 38 hours per week, based in Mackay, with a salary of AUD 85,000–90,000 plus superannuation.

You will administer customer, subcontractor and supplier contracts, coordinating negotiations on scope, pricing, and terms, while maintaining contract records and

Qualifications

• Diploma or higher qualification obtained in Australia or overseas.
• At least one year of relevant contract administration or comparable commercial experience.
• Ability to interpret agreements and manage obligations, variations and renewals.
• Strong numerical and analytical skills including pricing, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management.
• Proficiency in Excel and Word; experience with contract management or business systems.
• Attention to detail and ability to manage competing deadlines.
• Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.

Responsibilities

• Prepare, review and administer customer, subcontractor and supplier contracts.
• Coordinate negotiations on scope, pricing, payment terms and responsibilities, with management approval.
• Maintain the contract register and records, tracking obligations, expiry dates and renewals.
• Assess and process contract variations, extensions and renewals, documenting financial and operational implications.
• Monitor service delivery against contractual standards and coordinate corrective action.
• Verify invoices, freight rates, fuel levies and payment claims; resolve discrepancies.
• Manage contract inquiries, claims and disputes; escalate to management or legal advisers.
• Coordinate tender and quotation documentation and compare proposals against requirements.
• Check insurance, licences and documentation required by agreements.
• Report on expenditure, performance and risks; suggest improvements to procedures.

Skills

Contract administration

Negotiation

Stakeholder management

Analytical skills

Attention to detail

Excel

Education

Diploma or higher qualification

Tools

Microsoft Office

Job description

Auspro Fleet Solutions provides transport, logistics and fleet management services across Victoria, New South Wales and Queensland. We are seeking an experienced Contract Administrator to manage the administration of the commercial agreements that support our transport and logistics operations. This is a permanent, full-time position of 38 hours per week, based in Mackay, with a salary of $85,000-$90,000 plus superannuation.

You will administer customer, subcontractor and supplier contracts, making sure commercial terms are accurately documented and contractual obligations are met. Working closely with management, operations and finance, you will oversee contract changes, monitor performance and resolve contractual issues.

About the role

Auspro Fleet Solutions provides transport, logistics and fleet management services across Victoria, New South Wales and Queensland. We are seeking an experienced Contract Administrator to manage the administration of the commercial agreements that support our transport and logistics operations. This is a permanent, full-time position of 38 hours per week, based in Mackay, with a salary of $85,000-$90,000 plus superannuation.

What you'll do

• Prepare, review and administer customer transport agreements, subcontractor contracts and supplier service arrangements.
• Coordinate negotiations on service scope, pricing, payment terms and responsibilities, obtaining management approval before agreements are executed.
• Maintain the contract register and supporting records, tracking key obligations, notice periods, expiry dates and renewal options.
• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.
• Monitor service delivery against contractual standards, investigate non-performance and coordinate corrective action with relevant parties.
• Verify invoices, freight rates, fuel levies and payment claims against agreed terms, resolving discrepancies with customers, suppliers and finance.
• Manage contract-related enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.
• Coordinate tender and quotation documentation, comparing proposals against service requirements and commercial criteria.
• Check that subcontractors and suppliers provide the insurance, licences and supporting documentation required by their agreements.
• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

About you

• A relevant Diploma or higher qualification, obtained in Australia or overseas.
• At least one year of relevant experience in contract administration or a comparable commercial role.
• Demonstrated ability to interpret agreements and manage contractual obligations, variations and renewals.
• Strong numerical and analytical skills, including experience reviewing pricing, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.
• Strong attention to detail and the ability to manage competing deadlines.
• Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.