Contract Administrator

Auspro Fleet Solutions; Melbourne; On-site; AUD 85,000 - 90,000; Full time

Job summary

Auspro Fleet Solutions Pty Ltd in Mackay, Queensland, is seeking an experienced Contract Administrator to manage the administration of commercial agreements supporting our transport and logistics operations.

You will administer customer, subcontractor and supplier contracts, monitor variations and renewals, verify invoices and payments, and coordinate with management, operations and finance to resolve contractual issues and ensure performance.

Qualifications

• Relevant Diploma or higher qualification obtained in Australia or overseas.
• At least one year of relevant experience in contract administration or a comparable commercial role.
• Ability to interpret agreements and manage obligations, variations and renewals.
• Strong numerical and analytical skills, including pricing, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency in Microsoft Office, especially Excel and Word, and contract management systems.
• Strong attention to detail and ability to manage competing deadlines.
• Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.

Responsibilities

• Prepare, review and administer customer transport agreements, subcontractor contracts and supplier service arrangements.
• Coordinate negotiations on scope, pricing, payment terms and responsibilities, obtaining management approval before agreements are executed.
• Maintain the contract register and supporting records, tracking key obligations, notice periods, expiry dates and renewal options.
• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.
• Monitor service delivery against contractual standards, investigate non-performance and coordinate corrective action with relevant parties.
• Verify invoices, freight rates, fuel levies and payment claims against agreed terms, resolving discrepancies with customers, suppliers and finance.
• Manage contract-related enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.
• Coordinate tender and quotation documentation, comparing proposals against service requirements and commercial criteria.
• Check that subcontractors and suppliers provide the insurance, licences and supporting documentation required by their agreements.
• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

Skills

Numerical & analytical skills

Written communication & negotiation

Attention to detail

Stakeholder management

Contract interpretation

Education

Diploma or higher qualification

Tools

Microsoft Office (Excel, Word)

Job description

Employer: Auspro Fleet Solutions Pty Ltd
Location: Mackay, Queensland
Employment: Permanent, full-time – 38 hours per week
Salary: $85,000–$90,000 per annum plus superannuation

About the Company

Auspro Fleet Solutions Pty Ltd provides transport, logistics and fleet management services across Victoria, New South Wales and Queensland. We are seeking an experienced Contract Administrator to manage the administration of commercial agreements supporting our transport and logistics operations.

About the Role

You will administer customer, subcontractor and supplier contracts, ensuring commercial terms are accurately documented and contractual obligations are met. Working closely with management, operations and finance, you will oversee contract changes, monitor performance and resolve contractual issues.

Key Responsibilities

• Prepare, review and administer customer transport agreements, subcontractor contracts and supplier service arrangements.
• Coordinate negotiations on service scope, pricing, payment terms and responsibilities, obtaining management approval before agreements are executed.
• Maintain the contract register and supporting records, tracking key obligations, notice periods, expiry dates and renewal options.
• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.
• Monitor service delivery against contractual standards, investigate non-performance and coordinate corrective action with relevant parties.
• Verify invoices, freight rates, fuel levies and payment claims against agreed terms, resolving discrepancies with customers, suppliers and finance.
• Manage contract-related enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.
• Coordinate tender and quotation documentation, comparing proposals against service requirements and commercial criteria.
• Check that subcontractors and suppliers provide the insurance, licences and supporting documentation required by their agreements.
• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

Qualifications, Skills and Experience

• A relevant Diploma or higher qualification obtained in Australia or overseas.
• At least one year of relevant experience in contract administration or a comparable commercial role.
• Demonstrated ability to interpret agreements and manage contractual obligations, variations and renewals.
• Strong numerical and analytical skills, including experience reviewing pricing, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.
• Strong attention to detail and the ability to manage competing deadlines.
• Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.