Contract Administrator

Labour Support Group; Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

Expression Property Services Pty Ltd in Melbourne, VIC, is seeking an experienced Contract Administrator to manage contracts and subcontractor agreements from award through completion, ensuring compliance and timely delivery.

You will monitor variations and claims, coordinate documentation, liaise with clients, suppliers and contractors, report on project outcomes, and support project managers to meet WHS obligations and regulatory requirements.

Qualifications

• An AQF Diploma or Degree in Business, Construction Management, Property Services, Law or a related field.
• At least 12 months of experience in contract administration, project coordination or a similar role.
• At least 12 months of experience preparing, interpreting, reviewing and negotiating variations to contracts and service agreements.
• At least 12 months of experience managing contract paperwork, documentation, registers and compliance records.
• At least 12 months of experience liaising with clients, subcontractors, trades and service providers to coordinate projects and resolve issues.
• At least 12 months of experience preparing reports, submissions and correspondence relating to contracts and project outcomes.
• Sound understanding of contract law principles, procurement processes and construction/property services contracts.
• Strong negotiation, communication and stakeholder management skills.
• High attention to detail with strong organisational and time-management skills.
• Proficiency in Microsoft Office and contract/project management software.
• Ability to work independently, prioritise competing demands and meet deadlines.
• Sound knowledge of WHS obligations and relevant industry regulations.

Responsibilities

• Developing, reviewing and negotiating variations to contracts, programs, projects and services
• Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
• Managing paperwork associated with contracts, programs, projects and services provided
• Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
• Advising senior management on matters requiring attention and implementing their decisions
• Overseeing work by contractors and reporting on variations to work orders
• Preparing and reviewing submissions and reports concerning the organisation's activities
• Collecting and analysing data associated with projects undertaken, and reporting on project outcomes
• Reviewing and arranging new office accommodation

Skills

Negotiation

Communication

Stakeholder management

Attention to detail

Time management

Education

AQF Diploma or Degree in Business, Construction Management, Property Services, Law

Tools

Microsoft Office

Contract/Project management software

Job description

Expression Property Services Pty Ltd is a Victorian-based property services provider offering property maintenance, repairs and facilities coordination services to residential and commercial clients. The business manages a portfolio of contracted works and relies on effective contract administration to ensure projects are delivered on time, within budget and in compliance with contractual and legislative requirements.

They are now seeking an experienced Contract Administrator to join their team.

The Role

Reporting to the Directors/Operations Manager, the Contract Administrator will be responsible for preparing, reviewing and managing contracts and subcontractor agreements, monitoring contract compliance, coordinating variations and claims, and liaising with clients, suppliers and subcontractors to ensure the smooth administration of projects from award through to completion.

This is a full time role with an annual salary set between $80,000 plus superannuation. The position is located in Point Cook, VIC.

The Responsibilities

• Developing, reviewing and negotiating variations to contracts, programs, projects and services
• Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
• Managing paperwork associated with contracts, programs, projects and services provided
• Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
• Advising senior management on matters requiring attention and implementing their decisions
• Overseeing work by contractors and reporting on variations to work orders
• Preparing and reviewing submissions and reports concerning the organisation's activities
• Collecting and analysing data associated with projects undertaken, and reporting on project outcomes
• Reviewing and arranging new office accommodation
  

The Requirements

• An AQF Diploma or Degree in Business, Construction Management, Property Services, Law or a related field.
• At least 12 months of experience in contract administration, project coordination or a similar role.
• At least 12 months of experience preparing, interpreting, reviewing and negotiating variations to contracts and service agreements.
• At least 12 months of experience managing contract paperwork, documentation, registers and compliance records.
• At least 12 months of experience liaising with clients, subcontractors, trades and service providers to coordinate projects and resolve issues.
• At least 12 months of experience preparing reports, submissions and correspondence relating to contracts and project outcomes.
• Sound understanding of contract law principles, procurement processes and construction/property services contracts.
• Strong negotiation, communication and stakeholder management skills.
• High attention to detail with strong organisational and time-management skills.
• Proficiency in Microsoft Office and contract/project management software.
• Ability to work independently, prioritise competing demands and meet deadlines.
• Sound knowledge of WHS obligations and relevant industry regulations.