Contract Administrator

Falcon Fleet Corp Pty Ltd; City Of Swan; On-site; AUD 86,000 - 105,000; Full time

Job summary

FALCON FLEET CORP PTY LTD in Henley Brook, WA, seeks a Contract Administrator to manage customer, subcontractor and supplier agreements from our WA office.

You will prepare, review and administer contracts, coordinate variations and renewals, verify invoices and support management with risk reporting and guidance on commercial terms. The role offers a stable full-time career with 38 hours per week and supervision from the contracts team.

Qualifications

• Relevant Australian or overseas Diploma or higher qualification.
• At least 1 year of contract administration or similar commercial experience.
• Ability to interpret agreements and administer obligations, variations and renewals.
• Strong numerical and analytical skills for reviewing rates and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency with Microsoft Office, especially Excel and Word, and contract management systems.
• Attention to detail and ability to meet competing deadlines.
• Experience in transport, logistics or subcontractor arrangements is desirable.

Responsibilities

• Prepare, review and administer transport service agreements and supplier contracts.
• Coordinate negotiations on scope, rates, payment terms and responsibilities, with management approvals.
• Maintain contract records, track obligations, expiry dates and renewals.
• Assess variations and renewals, documenting financial and operational implications.
• Monitor performance against service standards and coordinate corrective actions.
• Verify invoices and related charges against agreed terms and resolve discrepancies.
• Handle contractual enquiries, claims and disputes and escalate when needed.
• Coordinate tender and quotation documentation and assess proposals.
• Ensure subcontractors and suppliers maintain required insurance and licences.
• Report on contract expenditure, performance and risks, and suggest improvements.

Skills

Numerical and analytical skills

Written communication

Negotiation and stakeholder management

Detail-oriented

Education

Diploma or higher qualification (Australia or overseas)

Tools

Microsoft Office

Contract management systems

Job description

Contract Administrator

Employer: FALCON FLEET CORP PTY LTD
Location: Henley Brook, Western Australia
Employment Type: Full-time, Permanent 38 hours per week
Salary: AUD $95,000 per annum plus superannuation

About Us

FALCON FLEET CORP PTY LTD is a growing transport and logistics company providing freight, fleet management and transportation services across Victoria and Western Australia. We are committed to reliable service delivery, strong customer relationships and efficient business operations.

We are seeking an experienced Contract Administrator to administer the commercial agreements supporting our transport and logistics services from our Western Australia office.

About the Role

You will manage the administration of customer, subcontractor and supplier agreements, ensuring contractual terms are clearly documented and obligations are met. Working closely with management and operational staff, you will coordinate contract changes, monitor service performance and resolve contractual issues.

Key Responsibilities

• Prepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.

• Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.

• Maintain contract records and track obligations, notice periods, expiry dates and renewal options.

• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.

• Monitor performance against contractual service standards and coordinate corrective action with relevant parties.

• Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.

• Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.

• Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.

• Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.

• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

Qualifications, Skills and Experience

• A relevant Diploma or higher qualification obtained in Australia or overseas.

• At least one year of relevant experience in contract administration or a comparable commercial role.

• Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.

• Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.

• Excellent written communication, negotiation and stakeholder management skills.

• Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.

• Strong attention to detail and the ability to manage competing deadlines.

• Experience in transport, logistics or subcontractor arrangements is desirable.