Contract Administrator

WhitePage Consultancy; Liverpool; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

Northcoast Krystal Pty Ltd in Prestons, NSW, is seeking an experienced Contract Administrator to join the team. This full-time role focuses on contracts underpinning transport work, requiring attention to detail and strong documentation discipline.

You will prepare, interpret and maintain contracts; manage a contract register; negotiate variations; ensure terms align with logistics plans; liaise with contractors and operations staff; and produce status reports for management.

Qualifications

• At least 1 year of experience in contract administration or a similar role.
• Diploma or higher qualification.
• Strong attention to detail and a methodical approach to documents and records.
• Clear written and verbal communication, with the confidence to negotiate respectfully.
• Good problem solving skills and a calm, practical approach to resolving issues.
• Strong organisational skills and the ability to manage competing deadlines.
• A professional, trustworthy manner when handling sensitive commercial information.
• A cooperative attitude when working with contractors, operations staff and management.

Responsibilities

• Prepare, interpret and maintain the contracts that underpin the company's transport work, keeping each agreement accurate and easy to find.
• Keep a reliable contract register that records key terms, start dates, renewal dates and expiry dates so nothing is missed.
• Draft, review and negotiate variations to contracts when routes, schedules, volumes or service requirements change.
• Review new and existing agreements to confirm that the terms match the logistics plan and route setup created for each contract.
• Work closely with logistics planners and route coordinators so that contract commitments are reflected in day to day operations.
• Liaise with contractors about their agreements, answering questions and resolving any concerns about terms, scope or obligations.
• Respond promptly to enquiries from customers and other parties affected by a contract, and see problems through to a clear resolution.
• Manage the paperwork that comes with each contract and service, including agreements, amendments, correspondence and supporting records.
• Check that contractor documentation is complete and current, and follow up on anything that is missing or approaching its renewal.
• Monitor contract performance against agreed requirements and flag any issues early so they can be addressed.
• Work with the owners and operational staff to make sure project and service goals are met within the agreed contract terms.
• Advise senior management on contract matters that need attention, offering clear options and recommendations.
• Put senior management decisions into action by updating documents, informing the relevant people and confirming that changes are carried out.
• Prepare summaries and reports on contract status, upcoming renewals and outstanding variations for management review.
• Help to improve contract templates, filing methods and administrative processes so the team works more efficiently.

Skills

Contract administration

Attention to detail

Documentation management

Negotiation

Communication

Team coordination

Education

Diploma or higher qualification

Job description

Contract Administrator

NORTHCOAST KRYSTAL PTY LTD | PRESTONS, NSW

Northcoast Krystal Pty Ltd at Prestons, NSW, is looking for an experienced Contract Administrator to join the team.

Northcoast Krystal is a courier and contract transport business based in Prestons, NSW. It works with contractors and takes on transport contracts, then handles the logistics planning and route setup for each one. The business relies on clear agreements and well organised records to keep its transport work running smoothly.

Your new role

This is a full-time opening within a contract driven transport and logistics business. It suits a detail focused administrator who is comfortable with contract wording, enjoys working with contractors and operations staff, and can keep documentation accurate and up to date.

In this role you will:

• Prepare, interpret and maintain the contracts that underpin the company's transport work, keeping each agreement accurate and easy to find.
• Keep a reliable contract register that records key terms, start dates, renewal dates and expiry dates so nothing is missed.
• Draft, review and negotiate variations to contracts when routes, schedules, volumes or service requirements change.
• Review new and existing agreements to confirm that the terms match the logistics plan and route setup created for each contract.
• Work closely with logistics planners and route coordinators so that contract commitments are reflected in day to day operations.
• Liaise with contractors about their agreements, answering questions and resolving any concerns about terms, scope or obligations.
• Respond promptly to enquiries from customers and other parties affected by a contract, and see problems through to a clear resolution.
• Manage the paperwork that comes with each contract and service, including agreements, amendments, correspondence and supporting records.
• Check that contractor documentation is complete and current, and follow up on anything that is missing or approaching its renewal.
• Monitor contract performance against agreed requirements and flag any issues early so they can be addressed.
• Work with the owners and operational staff to make sure project and service goals are met within the agreed contract terms.
• Advise senior management on contract matters that need attention, offering clear options and recommendations.
• Put senior management decisions into action by updating documents, informing the relevant people and confirming that changes are carried out.
• Prepare summaries and reports on contract status, upcoming renewals and outstanding variations for management review.
• Help to improve contract templates, filing methods and administrative processes so the team works more efficiently.

About you:

• At least 1 year of experience in contract administration or a similar role
• A Diploma or higher qualification
• Strong attention to detail and a methodical approach to documents and records
• Clear written and verbal communication, with the confidence to negotiate respectfully
• Good problem solving skills and a calm, practical approach to resolving issues
• Strong organisational skills and the ability to manage competing deadlines
• A professional, trustworthy manner when handling sensitive commercial information
• A cooperative attitude when working with contractors, operations staff and management

Salary & Employment Conditions:

• Permanent, full-time position (38 hours per week)
• $75,000 to $85,000 plus superannuation per annum