Contract Administrator

AKAM Constructions Pty Ltd; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

AKAM Constructions Pty Ltd seeks a Contracts Administrator to support project delivery by managing head contracts, subcontractor and supplier agreements, variations, and invoices. You will ensure compliance with contract terms and Integrated Management System standards, while supporting on-site operations in Brisbane.

Responsibilities include drafting and reviewing contracts, procuring materials, managing progress claims, notices of delay, and maintaining documentation.

Qualifications

• 2–4 years in contracts administration for townhouse, residential or commercial projects.
• Strong knowledge of procurement, subcontractor letting, Australian contracts, claims, variations.
• Experience with lump sum, early contractor involvement, design and construct.
• Proficiency with Procore, SignOnSite, Smartsheet, Workbench or similar, plus Microsoft Office.
• Excellent negotiation, communication and interpersonal skills.

Responsibilities

• Manage head contracts and subcontractor and supplier agreements throughout the project lifecycle.
• Draft, review and administer contracts, correspondence, notices, variations, claims and invoices.
• Request and analyse subcontractor quotations and support the awarding of contracts.
• Procure materials and services required to complete projects on time and within budget.
• Prepare, review and manage head contract and subcontractor progress claims.
• Monitor project programmes and issue notices of delay and extensions of time when required.
• Maintain accurate project documentation, including contracts, drawings, RFIs, correspondence and registers.
• Prepare PCG reports, cost reports, margin forecasts, cash flow forecasts and updates on contract status, risks and opportunities.
• Maintain version control and document storage in Procore, SMRT forms or similar systems.
• Support internal audits by providing contract documentation and communication records.
• Coordinate with project teams to resolve contract-related delivery issues.
• Assist with contractor onboarding and maintain compliance and safety documentation.
• Liaise with clients, subcontractors, designers, consultants, suppliers and internal teams to maintain positive working relationships.
• Communicate changes, delays and claims through formal channels and maintain accurate records of responses.
• Support monthly financial review meetings with current contract information.
• Review contract administration processes, recommend improvements and participate in post-project lessons learned.

Skills

Negotiation

Communication

Time management

Organisation

Commercial awareness

Team coordination

Education

Bachelor's in construction management

Tools

Procore

SignOnSite

Smartsheet

WorkBench

Microsoft Office

Job description

AKAM Constructions delivers high-quality residential and commercial projects across Brisbane. Operating under a certified Integrated Management System (IMS) aligned with ISO 9001, ISO 14001, and ISO 45001 standards, our company emphasises operational excellence, continuous improvement, sustainability, and safety.

About the role

The Contracts Administrator supports project delivery by managing the head contract, project communication, letting and payment processes, variations, claims (e.g., Head Contract, Subcontractor Claims, Notices of Delay, Time Extensions), and project documentation. This role ensures compliance with contractual terms and IMS standards, while supporting operations closely on site.

Key responsibilities

Manage head contracts and subcontractor and supplier agreements throughout the project lifecycle.

Draft, review and administer contracts, correspondence, notices, variations, claims and invoices.

Request and analyse subcontractor quotations and support the awarding of contracts.

Procure materials and services required to complete projects on time and within budget.

Prepare, review and manage head contract and subcontractor progress claims.

Monitor project programmes and issue notices of delay and extensions of time when required.

Maintain accurate project documentation, including contracts, drawings, RFIs, correspondence and registers.

Prepare PCG reports, cost reports, margin forecasts, cash flow forecasts and updates on contract status, risks and opportunities.

Maintain version control and document storage in Procore, SMRT forms or similar systems.

Support internal audits by providing contract documentation and communication records.

Coordinate with project teams to resolve contract-related delivery issues.

Assist with contractor onboarding and maintain compliance and safety documentation.

Liaise with clients, subcontractors, designers, consultants, suppliers and internal teams to maintain positive working relationships.

Communicate changes, delays and claims through formal channels and maintain accurate records of responses.

Support monthly financial review meetings with current contract information.

Review contract administration processes, recommend improvements and participate in post-project lessons learned.

What we're looking for

Two to four years of demonstrated experience in contracts administration for townhouse, residential or commercial construction projects.

Strong knowledge of procurement, subcontractor letting, Australian construction contracts, claims, variations, cost tracking and reporting.

Experience with contract types such as lump sum, early contractor involvement and design and construct.

Proficiency with Procore, SignOnSite, Smartsheet, Workbench or similar systems, as well as Microsoft Office.

Excellent negotiation, communication and interpersonal skills.

Strong attention to detail, organisation and time management.

Commercial awareness, including the ability to monitor budgets, identify risks and support project financial outcomes.

The ability to communicate confidently with internal teams, subcontractors and clients while maintaining professional relationship and understanding of contractual obligations.

Tertiary qualifications in construction management, quantity surveying or a relevant discipline are highly desirable.

A commitment to accurate documentation, contractual compliance, continuous improvement and integrated quality, environmental and safety requirements.

Why Join AKAM Constructions

You’ll join a dynamic and growing business delivering quality residential and commercial projects. We pride ourselves on fostering a collaborative, professional and supportive team environment where people are valued, encouraged to take ownership and given the opportunity to make a meaningful contribution.