Contract Administration

Australia Wide Personnel; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Australia Wide Personnel, Fortitude Valley, QLD, is seeking a capable Contract Administrator to join a fast-paced building services team. You will manage maintenance contracts, support contract managers, and prepare client reports in a collaborative environment.

You bring solid contract administration experience, strong MS Office skills, and familiarity with vendor paperwork. An immediate start and on-site work from Fortitude Valley are available.

Qualifications

• Experience in a similar role.
• Strong MS Office skills (Word, Excel, Outlook).
• Knowledge of Great Plains is advantageous.

Responsibilities

• Create, mobilise, and administer warranty and preventative maintenance contracts.
• Provide administrative and MS Office support to Contract Managers.
• Prepare monthly client reports, proposals and presentations, and maintain central filing systems.
• Coordinate labour, parts and project timelines with Operations, subcontractors and suppliers.
• Manage vendor compliance (accreditations and insurance) and gather documentation for contract renewals.
• Oversee customer portals and shared inboxes; assist in improving the Management Information System for client reporting.
• Monitor services to ensure they meet contractual requirements (e.g., Water Treatment).

Skills

Contract administration

MS Office

Reporting

Coordination

Tools

Great Plains

Job description

Australia Wide Personnel - Fortitude Valley QLD

Ready to grow your career? An opportunity to join a successful, fast-paced team and thrive in a collaborative environment!

• Permanent full time
• 8.30 am to 5.00 pm (on site)
• Immediate start
• Fortitude Valley

The Company:

Join a building services facilities company that values its staff and offers long-term career opportunities!

The Role:

Bring your contract administration expertise to our collaborative team! Reporting to the Contracts Administration Team Leader, you will play a vital role in managing maintenance contracts, supporting the wider team, and preparing essential client reports.

Responsibilities include and not limited to:

• Contract Administration: Create, mobilise, and administer warranty and preventative maintenance contracts.
• Team Support: Provide comprehensive administrative and software (MS Office) support to Contract Managers.
• Reporting & Documentation: Prepare monthly client reports, proposals, and presentations, while maintaining accurate central filing systems.
• Stakeholder Coordination: Liaise with Operations, subcontractors, and suppliers to coordinate labour, parts, and project timelines.
• Compliance & Procurement: Manage vendor compliance (accreditations and insurance via Rapid Induct) and gather documentation for contract renewals.
• Systems Management: Oversee customer portals and shared inboxes, and help improve our Management Information System for better client reporting.
• Quality Assurance: Monitor specific services (such as Water Treatment) to ensure they strictly meet contractual requirements.

The Candidate:

You have a 'can do' attitude, high attention to detail, are self-motivated, enthusiastic and have excellent interpersonal, written and communication skills. Solid experience in a similar role is a must.

Intermediate to advanced level of MS Office i.e. Word, Excel, Outlook, PowerPoint and Access and knowledge of Great Plains will be highly regarded.

We request that candidates have full Australian working rights

Veterans are encouraged to apply and join an organisation that values your unique background while offering excellent opportunities for growth and development.