Contract Administrator

Techforce Personnel Pty Ltd; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Job summary

Techforce Personnel Pty Ltd is seeking a Contracts Administrator to support commercial operations on major projects in Perth. The role focuses on end-to-end contract administration, client correspondence, and managing CCPs and variations across high-value programs.

You will draft formal letters, review subcontractor claims, and maintain registers, milestones, and risk logs while liaising with internal stakeholders and clients to ensure compliance and timely deliverables.

Qualifications

• Experience: Contract administration or a commercial support role within heavy engineering, construction, major capital projects, manufacturing, resources, or government-contracted environments.
• Solid practical experience with contract variations/CCPs, payment claims review, and managing formal deliverables schedules.
• Exceptional formal writing skills with proven ability to draft professional business letters, responses, and commercial documentation with minimal oversight.

Responsibilities

• Monitor and administer contract compliance, deliverables schedules, and milestones across major project phases.
• Assist in the preparation, evaluation, and logging of Contract Change Proposals (CCPs) and formal contract amendments.
• Review and assess subcontractor claims against contract terms, identifying risks or discrepancies and escalating them to management.
• Draft, review, and issue high-standard contractual letters, formal responses, and reports for key client and internal stakeholders.
• Maintain contract registers, deliverables tracking sheets, SharePoint systems, and risk/issues logs.
• Prepare agendas, attend client/commercial meetings, and produce accurate, professional minutes and action tracking.
• Ensure strict adherence to commercial frameworks, internal policies, and client procurement guidelines.

Skills

Contract administration

Commercial support

Variations & CCPs

Subcontractor claims

Written communication

Attention to detail

Organisational skills

Tools

MS Office

SharePoint

Job description

Sector: Major Projects | Engineering & Industrial Manufacturing

Location: Perth, Western Australia (South of River)

Work Type: Full-Time, Permanent

About Our Client

We are partnering with a premier engineering, manufacturing, and major project delivery organisation. Known for delivering large-scale, long-term government and commercial assets across Australia, they pride themselves on operational excellence, innovation, and long-term career development.

The Opportunity

Reporting directly to the Contracts Manager, you will provide end-to-end commercial and contractual administration support across high-value, complex programs.

This is a key, operationally focused role (approx. 90% operational / 10% tactical) responsible for day-to-day contract deliverables, drafting formal client correspondence, managing variations (CCPs), and assessing subcontractor claims.

Key Responsibilities

• Contract Administration: Monitor and administer contract compliance, deliverables schedules, and milestones across major project phases.
• Variations & Change Management: Assist in the preparation, evaluation, and logging of Contract Change Proposals (CCPs) and formal contract amendments.
• Subcontractor & Claims Management: Review and assess subcontractor claims against contract terms, identifying risks or discrepancies and escalating them to management.
• Formal Correspondence: Draft, review, and issue high-standard contractual letters, formal responses, and reports for key client and internal stakeholders.
• Registers & Data Integrity: Maintain and update all contract registers, deliverables tracking sheets, SharePoint systems, and risk/issues logs.
• Commercial Governance & Meetings: Prepare agendas, attend client/commercial meetings, and produce accurate, professional minutes and action tracking.
• Compliance: Ensure strict adherence to commercial frameworks, internal policies, and client procurement guidelines.

Skills & Experience Required Essential:

• Experience: Contract administration or a commercial support role within heavy engineering, construction, major capital projects, manufacturing, resources, or government-contracted environments.
• Contractual Knowledge: Solid practical experience with contract variations/CCPs, payment claims review, and managing formal deliverables schedules.
• Written Communication: Exceptional formal writing skills with proven ability to draft professional business letters, responses, and commercial documentation with minimal oversight.
• Software: Advanced proficiency across the MS Office suite (particularly Word, Excel, PowerPoint, and SharePoint).
• Work Style: High attention to detail, proactive problem-solving attitude, and strong organisation skills with the ability to manage competing deadlines.

What’s on Offer?

• Project Pipeline: Long-term job security on major, multi-year projects.
• Career Growth: Clear progression opportunities towards Senior Contracts Administrator, Contracts Manager, or Commercial Manager roles.
• Culture: Join a collaborative, professional, and supportive team environment that values accountability and continuous improvement.