Contract Admin & Reporting Specialist (On-site)

Australia Wide Personnel; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Australia Wide Personnel, Fortitude Valley, QLD, is seeking a capable Contract Administrator to join a fast-paced building services team. You will manage maintenance contracts, support contract managers, and prepare client reports in a collaborative environment.

You bring solid contract administration experience, strong MS Office skills, and familiarity with vendor paperwork. An immediate start and on-site work from Fortitude Valley are available.

Qualifications

• Experience in a similar role.
• Strong MS Office skills (Word, Excel, Outlook).
• Knowledge of Great Plains is advantageous.

Responsibilities

• Create, mobilise, and administer warranty and preventative maintenance contracts.
• Provide administrative and MS Office support to Contract Managers.
• Prepare monthly client reports, proposals and presentations, and maintain central filing systems.
• Coordinate labour, parts and project timelines with Operations, subcontractors and suppliers.
• Manage vendor compliance (accreditations and insurance) and gather documentation for contract renewals.
• Oversee customer portals and shared inboxes; assist in improving the Management Information System for client reporting.
• Monitor services to ensure they meet contractual requirements (e.g., Water Treatment).

Skills

Contract administration

MS Office

Reporting

Coordination

Tools

Great Plains

Job description

Australia Wide Personnel, Fortitude Valley, QLD, is seeking a capable Contract Administrator to join a fast-paced building services team. You will manage maintenance contracts, support contract managers, and prepare client reports in a collaborative environment.

You bring solid contract administration experience, strong MS Office skills, and familiarity with vendor paperwork. An immediate start and on-site work from Fortitude Valley are available.