Contract Admin for Social Housing – Hybrid Sydney

BGIS Global Integrated Solutions Canada; Sydney; Hybrid; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Spot recognition vouchers

Employee referral bonus

Flare discounts

Fitness Passport

flu vaccination vouchers

Job summary

BGIS Global Integrated Solutions Canada – Sydney CBD is seeking a Business Administrator to support the contract team for a large social housing maintenance portfolio in NSW. You will coordinate reporting, documentation, meetings, budgets, and fleet, ensuring smooth operations across multiple sites.

The ideal candidate will be organised, personable, and self-motivated with excellent communication, able to engage stakeholders at all levels while working across teams in a hybrid 4 days in office,

Qualifications

• Strong experience in a similar administrative or contracts support role.

Responsibilities

• Collate monthly reports and other reporting, providing insights and recommendations.
• Organise and coordinate meeting schedules, including senior team and client meetings.
• Manage fleet services and coordinate travel arrangements.
• Process spend through Coupa, monitor stationery budgets across three sites, and submit invoices for payment.
• Prepare documents, presentations, and contract documentation.
• Maintain SharePoint filing and information in line with BGIS systems.
• Support statutory requirements, insurance, and contract tasks as needed.
• Coordinate with subcontractors and respond to client enquiries.
• Build positive relationships with clients, stakeholders, and colleagues across different teams.
• Support WHS, quality, and environmental compliance, including supporting the Training and HSE team.

Skills

Advanced Excel

Word processing

Outlook

Report preparation

Stakeholder engagement

Time management

QA/ISO knowledge

WHS/Environmental systems

Education

Higher School Certificate or equivalent

Tools

Coupa

CMMS

SharePoint

Job description

BGIS Global Integrated Solutions Canada – Sydney CBD is seeking a Business Administrator to support the contract team for a large social housing maintenance portfolio in NSW. You will coordinate reporting, documentation, meetings, budgets, and fleet, ensuring smooth operations across multiple sites.

The ideal candidate will be organised, personable, and self-motivated with excellent communication, able to engage stakeholders at all levels while working across teams in a hybrid 4 days in office,