Business Administrator

BGIS, Government Client; Sydney; Hybrid; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Spot recognition vouchers

Employee referral bonus

Flare discounts

Fitness Passport

Flu vaccination vouchers

Job summary

BGIS, Government Client, is seeking a diligent Business Administrator to support a large NSW social housing portfolio. You will coordinate reporting, documents, meetings, budgets, and fleet services, ensuring smooth contract administration and stakeholder liaison.

The role suits a proactive, well-organised professional with excellent communication skills, capable of balancing multiple priorities in a hybrid office environment at World Square, Sydney CBD.

Qualifications

• Proven experience in an administrative or contracts support role.
• Strong Excel and Word skills with Outlook and internet tools.
• Experience preparing reports and providing practical recommendations.
• Excellent written and verbal communication with stakeholders at all levels.
• Strong organisational and time-management skills.
• Understanding of QA (ISO), WHS and environmental systems.

Responsibilities

• Collate monthly reports and provide insights and recommendations.
• Organise and coordinate meeting schedules, including senior and client meetings.
• Manage fleet services and coordinate travel arrangements.
• Process spend through Coupa and monitor stationery budgets; submit invoices for payment.
• Prepare documents, presentations and contract documentation.

Skills

Advanced Excel

Word

Outlook

Report preparation

Stakeholder engagement

Time management

Education

Higher School Certificate or equivalent

Tools

Coupa

CMMS

SharePoint

Job description

Location:

Sydney, NSW

Company:

BGIS, Government Client

Employment Type:

Full Time, Permanent, Hybrid (4 Days Office, 1 Day WFH post probation)

Salary:

$75,000 – $85,000 + Superannuation

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Business Administrator to support the contract team for a large social housing maintenance portfolio across New South Wales. Working closely with the Account Director and senior team, you'll keep the contract running smoothly by coordinating reporting, documentation, meetings, budgets, and a range of internal services, including fleet.

This is a varied role that suits someone who enjoys a bit of everything. One day you might be pulling together monthly reports and recommendations, the next you could be organising senior meetings, processing invoices, or sorting out fleet requirements.

The ideal candidate will be organised, personable, and self-motivated, with excellent communication skills and an easy going nature that helps you work comfortably with a wide range of personalities. You'll be at ease coordinating busy senior colleagues and keeping everyone on track.

Key Responsibilities

• Collate monthly reports and other reporting, providing insights and recommendations.
• Organise and coordinate meeting schedules, including senior team and client meetings.
• Manage fleet services and coordinate travel arrangements.
• Process spend through Coupa, monitor stationery budgets across three sites, and submit invoices for payment.
• Prepare documents, presentations, and contract documentation.
• Maintain SharePoint filing and information in line with BGIS systems.
• Support statutory requirements, insurance, and contract tasks as needed.
• Coordinate with subcontractors and respond to client enquiries.
• Build positive relationships with clients, stakeholders, and colleagues across different teams.
• Support WHS, quality, and environmental compliance, including supporting the Training and HSE team.

Education, Experience & Skills

• Strong experience in a similar administrative or contracts support role.
• Advanced Excel and Word skills, along with Outlook and internet based tools.
• Experience preparing reports and making practical recommendations.
• Excellent written and verbal communication skills, with the ability to engage stakeholders at all levels.
• Strong organisational and time management skills, including coordinating busy calendars and meetings.
• A self-motivated approach and comfort working across different teams and priorities.
• Understanding of QA (ISO), WHS, and environmental systems.
• Higher School Certificate or equivalent.
• Experience coordinating fleet or travel services.
• Experience using Coupa or similar procurement platforms.
• Technical knowledge in building, facilities maintenance, project management, or services engineering.
• Familiarity with CMMS platforms.
• Training in WHS, QA, or environmental disciplines.

Workplace Flexibility

This position is based at our World Square office in Sydney CBD, close to public transport, cafés, and local amenities. Following probation, you'll enjoy a hybrid arrangement of four days in the office and one day working from home.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must have full working rights in Australia.