Construction Project Administrator

Royal Palace Pty Ltd; Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

Royal Palace Pty Ltd in Melbourne seeks a Program or Project Administrator to act as the administrative backbone for building, renovation and maintenance projects. You will coordinate schedules, budgets, records, procurement and reporting across concurrent residential and commercial jobs to keep delivery on track.

Working with management and site supervisors, you’ll ensure contracts, drawings, permits and handover records are accurate, compliant and up to date, while liaising with clients and

Qualifications

• AQF Diploma or higher in PM or related field, or at least three years of relevant experience.
• 2–3 years' experience as a program or project administrator, preferably in the construction industry.
• Strong budgeting, cost tracking, scheduling and project reporting skills.

Responsibilities

• Assist management in planning building, renovation and maintenance projects, including defining scope, sequencing tasks and setting timelines and milestones.
• Coordinate and schedule project activities, trades, subcontractors, suppliers and material deliveries across concurrent jobs.
• Prepare, maintain and monitor project budgets, track expenditure against approved costs and flag variances to management.
• Process and reconcile purchase orders, supplier quotes, subcontractor invoices and variation records.
• Monitor project progress against schedules and budgets, and prepare regular status reports for management and clients.
• Maintain accurate project documentation, including contracts, drawings, approvals, permits, quotes, correspondence and handover records.
• Administer contracts and agreements with clients, subcontractors and suppliers, and track key dates and obligations.
• Liaise with clients, property owners, consultants, councils and suppliers to provide updates and resolve administrative queries.
• Organise project meetings, prepare agendas, record minutes and follow up action items.
• Maintain compliance records such as subcontractor insurances, safety documentation and inspection records.
• Develop and maintain project administration systems, procedures and templates to improve efficiency and consistency.
• Coordinate the scheduling and administration of property maintenance requests and work orders.

Skills

Budgeting

Cost tracking

Scheduling

Project reporting

Microsoft Office

Contract administration

Documentation

Communication

Organised

Problem solving

Education

AQF Diploma or higher in PM or related field

Tools

Microsoft Office (Excel)

Construction/admin software

Job description

Royal Palace Pty Ltd in Melbourne seeks a Program or Project Administrator to act as the administrative backbone for building, renovation and maintenance projects. You will coordinate schedules, budgets, records, procurement and reporting across concurrent residential and commercial jobs to keep delivery on track.

Working with management and site supervisors, you’ll ensure contracts, drawings, permits and handover records are accurate, compliant and up to date, while liaising with clients and