Project Administrator

United Civil Constructions Pty Ltd; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

United Civil Constructions Pty Ltd in Melbourne, VIC, is seeking an organised Project Administrator to support Project Managers across multiple construction sites. You will handle subcontractor docs, procurement workflows, budgeting, and project records, ensuring timely reporting and compliant administration.

Strong English and Mandarin communication, plus proficiency in MS Office and standard project-tracking tools, are essential.

Qualifications

• AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
• Prior experience in project administration or coordination within construction, engineering, or related industries.
• Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
• Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
• Ability to work independently, manage multiple tasks and adapt to a fast-paced environment.

Responsibilities

• Prepare and manage subcontractor documentation, agreements and procurement workflows.
• Assist in coordinating tender paperwork, supplier quotations and procurement documents.
• Liaise with clients, subcontractors, suppliers, and site teams to resolve routine project inquiries.
• Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
• Process progress claims, invoices, and contract variations.
• Coordinate building approvals, permits and relevant authority applications.
• Maintain complete project documentation, contract records and administrative files.
• Provide comprehensive project administrative support to Project Managers across active construction sites.

Skills

Project administration

Coordination

Budgeting

Procurement

Documentation

Bilingual English/Mandarin

Education

AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

United Civil Constructions Pty Ltd – Melbourne VIC

Working with Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Key responsibilities

• Prepare and manage subcontractor documentation, agreements and procurement workflows.
• Assist in coordinating tender paperwork, supplier quotations and procurement documents.
• Liaise with clients, subcontractors, suppliers, and site teams to resolve routine project inquiries.
• Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
• Process progress claims, invoices, and contract variations.
• Coordinate building approvals, permits and relevant authority applications.
• Maintain complete project documentation, contract records and administrative files.
• Provide comprehensive project administrative support to Project Managers across active construction sites.

About you

• AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
• Prior experience in project administration or coordination within construction, engineering, or related industries.
• Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
• Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
• Ability to work independently, manage multiple tasks and adapt to a fast-paced environment.