Construction Admin & Systems Coordinator

Piper Moss; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Piper Moss Constructions in Sydney is seeking an organized administrator to own the inbox, invoices, scheduling and compliance for our labour hire arm. This role sits in a small team and offers end-to-end process ownership.

You will handle first contact with clients and subcontractors, raise purchase orders, issue invoices, support the bookkeeper, and keep worker records up to date. Experience in construction admin and Xero is preferred; attention to detail is essential.

Qualifications

• Administration experience in construction or trades.
• Experience with Xero or equivalent and spreadsheets.
• Proactive and self-motivated.
• Clear written and phone communication with clients and subcontractors.
• Discreet with confidential information.

Responsibilities

• First point of contact: phones, inbox and enquiries.
• Raise purchase orders and keep supplier accounts in order.
• Prepare and issue client invoices, and follow up the ones that go quiet.
• Support the bookkeeper with accounts payable and receivable.
• Keep the compliance folder current: insurances, licences, inductions, SWMS.
• Maintain worker records and paperwork for the labour hire arm.
• Coordinate schedules, site deliveries and trade bookings.
• Keep client and job files filed so anyone can find them.

Skills

Administration

Proactive communicator

Attention to detail

Tools

Xero

Spreadsheets

Job description

Piper Moss Constructions in Sydney is seeking an organized administrator to own the inbox, invoices, scheduling and compliance for our labour hire arm. This role sits in a small team and offers end-to-end process ownership.

You will handle first contact with clients and subcontractors, raise purchase orders, issue invoices, support the bookkeeper, and keep worker records up to date. Experience in construction admin and Xero is preferred; attention to detail is essential.