Office Administrator

Piper Moss; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Piper Moss Constructions in Sydney is seeking an organized administrator to own the inbox, invoices, scheduling and compliance for our labour hire arm. This role sits in a small team and offers end-to-end process ownership.

You will handle first contact with clients and subcontractors, raise purchase orders, issue invoices, support the bookkeeper, and keep worker records up to date. Experience in construction admin and Xero is preferred; attention to detail is essential.

Qualifications

• Administration experience in construction or trades.
• Experience with Xero or equivalent and spreadsheets.
• Proactive and self-motivated.
• Clear written and phone communication with clients and subcontractors.
• Discreet with confidential information.

Responsibilities

• First point of contact: phones, inbox and enquiries.
• Raise purchase orders and keep supplier accounts in order.
• Prepare and issue client invoices, and follow up the ones that go quiet.
• Support the bookkeeper with accounts payable and receivable.
• Keep the compliance folder current: insurances, licences, inductions, SWMS.
• Maintain worker records and paperwork for the labour hire arm.
• Coordinate schedules, site deliveries and trade bookings.
• Keep client and job files filed so anyone can find them.

Skills

Administration

Proactive communicator

Attention to detail

Tools

Xero

Spreadsheets

Job description

A builder runs on paperwork it would rather not do. This role owns that: the inbox, the invoices, the scheduling, the compliance folder and the worker records behind our labour hire arm.

It is a genuinely broad job in a small team. If you like owning a system end to end, it will suit you.

What you would do

• First point of contact: phones, inbox and enquiries
• Raise purchase orders and keep supplier accounts in order
• Prepare and issue client invoices, and follow up the ones that go quiet
• Support the bookkeeper with accounts payable and receivable
• Keep the compliance folder current: insurances, licences, inductions, SWMS
• Maintain worker records and paperwork for the labour hire arm
• Coordinate schedules, site deliveries and trade bookings
• Keep client and job files filed so anyone can find them

What you need

• Administration experience, ideally in construction, trades or a similar hands on business
• Comfortable with Xero or similar, and with a spreadsheet
• You chase things without being asked twice
• Clear written and phone manner with clients and subcontractors
• Discreet with financial and personal information

Nice to have

• Construction or trades industry experience
• Payroll or timesheet experience
• Xero
• Experience with subcontractor compliance

Piper Moss Constructions is a family run, licensed Sydney builder, NSW Lic. 497435C. PAYG with superannuation. Work across Sydney's Eastern Suburbs, Inner West and Lower North Shore.