Construction Accounts & Admin Specialist (Part-Time)

Greenform Construciton; Melbourne; On-site; AUD 39,000 - 52,000; Part time

Job summary

Greenform Construction is seeking an experienced, organised Accounts & Administrator to support our Melbourne-based construction team and help run the day-to-day operations.

The role blends accounts payable/receivable, invoicing, project costing and general office administration. You will use Xero and Excel to maintain accurate financial records, track payments and support project delivery across high-end residential works.

Qualifications

• Strong Xero experience – essential.
• Advanced Excel spreadsheet skills – essential.
• Previous accounts payable and receivable experience – essential.

Responsibilities

• Managing accounts payable and receivable, including processing supplier bills and customer invoices.
• Tracking outstanding invoices, payments and following up overdue accounts.
• Monitoring payment schedules and ensuring invoices are processed on time.
• Reconciling receipts, expenses and supplier statements.
• Maintaining accurate financial records and tracking job costs.
• Using Xero for invoicing, accounts management and financial tracking.
• Creating, maintaining and updating Excel spreadsheets for financial and project tracking.
• Setting up new jobs and ensuring all relevant documentation is organised.
• Monitoring job progress and maintaining accurate records.
• Preparing invoices and tracking project costs and profitability.
• Liaising with the construction team regarding job progress, invoicing and payments.
• Keeping project schedules and tracking spreadsheets up to date.
• Coordinating progress payments and assisting with invoicing.
• Preparing client handover packs and project documentation.
• Providing general administrative support across active projects where required.

Skills

Xero experience

Advanced Excel

Accounts payable/receivable

Tools

Xero

Excel

Job description

Greenform Construction is seeking an experienced, organised Accounts & Administrator to support our Melbourne-based construction team and help run the day-to-day operations.

The role blends accounts payable/receivable, invoicing, project costing and general office administration. You will use Xero and Excel to maintain accurate financial records, track payments and support project delivery across high-end residential works.