Accounts & Admin Specialist

C9 Teams; Australia; Remote; AUD 60,000 - 80,000; Full time

Job summary

A leading construction support firm in Australia is seeking an Accounts & Admin Specialist to manage high-volume invoices and provide detailed project cost reporting. The ideal candidate will have strong skills in Xero and a background in accounts administration. This role involves supporting client construction operations, ensuring accuracy in financial reporting without direct client interaction. Applicants should be detail-oriented and able to work independently in a remote environment.

Qualifications

• Strong experience using Xero is essential.
• Proven background in accounts administration or bookkeeping.
• Ability to work independently in a remote environment.

Responsibilities

• Process and manage high-volume invoices daily.
• Prepare regular project cost reports for management.
• Handle general administrative and documentation tasks as assigned.

Skills

Xero proficiency

Accounts administration

Attention to detail

Project management

Reporting skills

Microsoft Excel proficiency

Job description

Overview

We are seeking a detail-driven Accounts & Admin Specialist to support our client’s construction operations in Australia. This role is critical in managing a high volume of invoices, ensuring accurate project cost tracking, and providing reliable financial reporting to support business decisions. The role is primarily focused on accounts administration and project reporting, with additional general administrative support as required. This is a back-office role with no direct client interaction.

Responsibilities

Accounts & Project Costing

• Process and manage high-volume invoices daily
• Accurately allocate invoices to multiple construction projects in Xero
• Maintain up-to-date records of supplier balances and payment status
• Ensure invoices are properly categorized for accurate project costing
• Enter invoice data into Xero and internal CRM systems

Reporting

• Prepare regular project cost reports for management
• Track project spend against budgets and flag cost overruns
• Provide quick access to information on: Outstanding supplier balances; Paid vs unpaid invoices

Administrative Support

• Handle general administrative and documentation tasks as assigned
• Complete paperwork related to utilities or service applications (e.g., gas connections)
• Support internal admin teams during peak workloads
• Maintain organized digital filing systems

What This Role Will NOT Handle

• No BAS preparation or lodgements
• No tax filings or statutory accounting

Required Skills & Experience

• Strong experience using Xero (essential)
• Proven background in accounts administration or bookkeeping
• Experience handling multiple projects or cost centres
• High attention to detail and accuracy
• Strong reporting and data management skills
• Proficiency in Microsoft Excel, Word, and basic spreadsheets
• Ability to work independently in a remote environment

Preferred Experience

• Experience in construction, building, real estate or trade-based businesses
• Familiarity with project-based accounting
• Experience working with custom CRMs or internal systems