Construction Accounts & Systems Specialist

AJP Bricklaying; Mornington; On-site; AUD 90,000 - 120,000; Full time

Job summary

AJP Group is seeking a Construction Accounts & Systems Specialist to own our accounts payable/receivable, manage project costing and drive automation. You will implement efficient systems, ensure accurate financial records and provide transparent reporting.

The role requires advanced Xero and Excel skills, strong cost control and experience with construction invoicing platforms, builder portals and digital financial tools.

Qualifications

• Construction industry accounts experience is essential.
• Advanced Xero and Excel skills with financial reporting.
• Strong understanding of construction job costing, progress claims, retentions and payment processes.
• Experience with construction invoicing platforms, builder portals and digital financial systems.
• Experience administering WorkCover, Incolink, CoINVEST and CBUS is desirable.
• Proactive in identifying improvements and implementing efficient accounting systems.

Responsibilities

• Oversee day-to-day accounts payable and receivable, reconciliations, invoicing and accurate financial records.
• Track outstanding construction retentions, progress payments and overdue accounts, liaising with builders and accounts departments.
• Allocate income and expenditure to projects, monitor job costs and assist with P&L reporting.
• Develop spreadsheets, monthly reports and dashboards showing payments, balances and expenditure.
• Manage invoicing portals, progress claim submissions and retention tracking; identify opportunities to improve systems through automation.
• Oversee WorkCover, Incolink, CoINVEST, CBUS and associated contributions, reporting and entitlements.
• Assist with employee onboarding and maintain accurate employee records and compliance documentation.
• Work with external accountant to ensure accurate records, reporting and compliance.

Skills

Xero

Excel

Financial analysis

Cost control

Tools

Invoicing portals

Builder portals

Digital financial systems

Job description

Construction Accounts & Systems Specialist

This is a hands-on position for someone who takes ownership of the accounts, follows through on outstanding payments and is confident introducing more efficient systems and technology. The successful applicant will bring structure, transparency and technology to our financial processes.

Key responsibilities

Oversee day-to-day accounts payable and receivable, reconciliations, invoicing and accurate financial records.

Actively track and pursue outstanding construction retentions, progress payments and overdue accounts, liaising with builders and accounts departments.

Accurately allocate income and expenditure to individual projects, monitor job costs and assist with profit and loss reporting.

Develop clear spreadsheets, monthly reports and dashboards showing payments, outstanding balances and expenditure. Review invoices, identify discrepancies and prevent overpayments.

Manage invoicing portals, progress claim submissions and retention tracking. Identify opportunities to improve systems through modern accounting software and automation.

Manage and oversee WorkCover, Incolink, CoINVEST, CBUS and associated contributions, reporting and employee entitlements.

Assist with employee onboarding and maintain accurate employee records, licences, certifications, inductions and compliance documentation.

Work closely with external accountant to ensure accurate records, reporting and compliance.

About you

Proven construction industry accounts experience - essential.

Advanced Xero and Excel skills, including spreadsheet development and financial reporting.

Strong understanding of construction job costing, progress claims, retentions and payment processes.

Experience with construction invoicing platforms, builder portals and digital financial systems.

Proven experience administering WorkCover, Incolink, CoINVEST and CBUS.

Experience assisting with employee onboarding and maintaining compliance records.

Strong financial analysis, cost control and reconciliation skills.

Technology-savvy, highly organised, detail-oriented and confident working independently.

Proactive in identifying improvements and implementing efficient accounting systems.

About us

AJP Group is an established construction business seeking an experienced, proactive and technology-savvy accounts professional to manage accounts, job costing, outstanding payments, financial reporting and construction industry compliance.