Compliance/WHS Administrator

ARA Security; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

ARA Security in Kingsgrove is seeking a Compliance & WHS Administrator to provide hands‑on compliance and operational support across multiple business units. You’ll help manage onboarding, licences, inductions, and documentation while supporting ISO accreditation and WHSEQ audits.

The role requires strong organisation, ownership and the ability to manage multiple priorities in a busy environment. On‑site operations with close collaboration across teams are essential.

Qualifications

• Previous administration experience.
• Experience in WHS, compliance, HSEQ or a similar environment.
• Understanding of WHS requirements, policies and procedures.
• Strong attention to detail and confidence managing documentation and records.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and deadlines.
• Confidence working with employees, managers, suppliers, subcontractors and clients.
• Strong Microsoft Office skills, including Excel, Word and Outlook.
• Ability to learn new operational and compliance systems quickly.
• A proactive, practical approach to problem‑solving.

Responsibilities

• Coordinate employee onboarding and offboarding.
• Monitor licences, certifications and compliance requirements.
• Manage client induction portals and inductions for employees and subcontractors.
• Coordinate subcontractor setup and verify licences, insurances and documentation.
• Assist with renewal of licences, accreditations and compliance documents.
• Support ISO accreditation and HSEQ audits.
• Maintain accurate compliance and personnel information in internal systems.
• Coordinate travel, accommodation, uniforms and equipment.
• Support general office and operational administration.
• Work with teams to identify gaps and chase outstanding requirements to keep compliance on track.

Skills

Organisational skills

Attention to detail

Written communication

Prioritisation

Stakeholder management

Proactive problem solving

Multitasking

Team collaboration

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Keep people safe. Keep compliance on track. Keep the business moving.

Are you highly organised, detail-focused and someone who genuinely enjoys keeping things running smoothly?

We’re looking for a Compliance & WHS Administrator to join our team in Kingsgrove and provide hands‑on compliance and administrative support across several ARA business Units.

This is a busy, varied role where no two days will look exactly the same. You’ll work closely with operational teams and management, helping us stay on top of employee and subcontractor compliance, WHS requirements, licences, inductions, systems and general operational administration.

If you’re someone who loves organisation, takes ownership and spots what needs doing before being asked, we’d love to hear from you.

What you’ll be doing

You’ll play an important role in keeping our people, contractors and operations organised and compliant. Your responsibilities will include:

• Coordinating employee onboarding and offboarding

• Monitoring employee licences, certifications and compliance requirements

• Managing client induction portals and coordinating employee and subcontractor inductions

• Coordinating subcontractor setup and checking licences, insurances and other required documentation

• Supporting the renewal of company licences, accreditations and compliance documentation

• Assisting with ISO accreditation and HSEQ audits

• Maintaining accurate compliance and personnel information within our internal systems

• Coordinating approved travel, accommodation, uniforms and equipment

• Supporting general office and operational administration

• Working with teams to identify gaps, follow up outstanding requirements and keep compliance activities on track.

What we’re looking for

You don’t need to know everything on day one, but you do need to be organised, switched on and comfortable taking ownership.

Ideally, you’ll bring:

• Previous administration experience

• Experience in WHS, compliance, HSEQ or a similar environment

• An understanding of WHS requirements, policies and procedures

• Strong attention to detail and confidence managing documentation and records

• Excellent written and verbal communication skills

• The ability to manage competing priorities and deadlines

• Confidence working with employees, managers, suppliers, subcontractors and clients

• Strong Microsoft Office skills, including Excel, Word and Outlook

• The ability to learn new operational and compliance systems quickly

• A proactive, practical approach to problem‑solving.

What will make you successful?

We’re looking for someone who takes ownership.

You follow things through, keep accurate records, communicate clearly and aren’t afraid to chase up an outstanding licence, induction or document. Just as importantly, you’ll look for smarter ways of working and help us continuously improve how we manage compliance across the business.

The position description specifically emphasises accountability, communication, initiative, judgement, problem‑solving and a positive attitude, so I’ve brought those qualities forward in the ad without making it feel like a checklist.

If you’re looking for a role where you can make an impact, take ownership and become an important part of a busy operational team, we’d love to hear from you.