Community Events & Engagement Coordinator

Koala Living; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Koala Living is seeking an Event & Engagement Coordinator in Melbourne to create and deliver memorable events that connect customers, staff and the broader community with our culture and values.

You will coordinate community and internal events, workshops, and celebrations, working with customers, internal teams, and external suppliers to bring ideas to life and capture feedback for future improvements.

Qualifications

• Excellent interpersonal and communication skills with attention to detail.
• Experience coordinating events, workshops, or company events is preferred.
• Comfortable in a fast-paced environment and able to adapt quickly.

Responsibilities

• Coordinate event logistics including venue bookings, equipment setup, catering, and staffing.
• Support end-to-end planning and execution of events of varying sizes.
• Liaise with vendors, suppliers, internal teams, and external stakeholders.
• Assist in developing event timelines, run sheets, and task checklists.
• Maintain accurate event documentation and administrative records.
• Assist with budget tracking, invoices, and purchase orders.
• Provide on-site support during event setup, delivery, and pack-down.
• Support post-event evaluations and feedback processes.
• Provide ad hoc event, administrative, and coordination support as required in a dynamic environment across all departments.
• Coordinate and schedule gallery (onsite) visits for the Senior Management Team, including logistics, timelines, and stakeholder communication.

Skills

Excellent interpersonal skills

Exceptional organisational skills

Confident communicator

Ability to manage multiple priorities

Proactive and team player

Adaptable and flexible

Autonomous with minimal supervision

Education

Experience through study/internships/volunteering

Tools

Google Workspace

Event management software

Job description

Koala Living is seeking an Event & Engagement Coordinator in Melbourne to create and deliver memorable events that connect customers, staff and the broader community with our culture and values.

You will coordinate community and internal events, workshops, and celebrations, working with customers, internal teams, and external suppliers to bring ideas to life and capture feedback for future improvements.