Events & Engagement Coordinator

Koala Living; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Koala Living is seeking an Event & Engagement Coordinator in Melbourne to create and deliver memorable events that connect customers, staff and the broader community with our culture and values.

You will coordinate community and internal events, workshops, and celebrations, working with customers, internal teams, and external suppliers to bring ideas to life and capture feedback for future improvements.

Qualifications

• Excellent interpersonal and communication skills with attention to detail.
• Experience coordinating events, workshops, or company events is preferred.
• Comfortable in a fast-paced environment and able to adapt quickly.

Responsibilities

• Coordinate event logistics including venue bookings, equipment setup, catering, and staffing.
• Support end-to-end planning and execution of events of varying sizes.
• Liaise with vendors, suppliers, internal teams, and external stakeholders.
• Assist in developing event timelines, run sheets, and task checklists.
• Maintain accurate event documentation and administrative records.
• Assist with budget tracking, invoices, and purchase orders.
• Provide on-site support during event setup, delivery, and pack-down.
• Support post-event evaluations and feedback processes.
• Provide ad hoc event, administrative, and coordination support as required in a dynamic environment across all departments.
• Coordinate and schedule gallery (onsite) visits for the Senior Management Team, including logistics, timelines, and stakeholder communication.

Skills

Excellent interpersonal skills

Exceptional organisational skills

Confident communicator

Ability to manage multiple priorities

Proactive and team player

Adaptable and flexible

Autonomous with minimal supervision

Education

Experience through study/internships/volunteering

Tools

Google Workspace

Event management software

Job description

Koala Living is an established Australian based furniture retailer brand with a vision.We source globally for unique and exclusive pieces that provide our clientele with the very best in design and quality. We have helped hundreds of thousands of Australians find the right furniture for their loved home since 2007.Employing over 200 talented individuals across NSW, VIC, SA, ACT, QLD and WA! The sense of togetherness is the heart of our business, and it is something we are truly proud of.

At Koala Living, we believe in inspiring one another to be our best. True greatness happens when every voice is valued, and egos are left behind. Our culture is rooted in connection, driven by a hunger for progress, and fuelled by the courage to challenge the status quo. We don’t just embrace change, we drive it. We dream boldly, think differently, and bring vision to life, creating what others cannot imagine.

If you are a natural people person this role might just be for you!

About the role:

Are you someone who loves bringing people together and making things happen?

We’re looking for anEvent & Engagement Coordinatorto help create and deliver memorable and meaningful events and experiences that bring our people, customers and wider community together and bring our culture and values to life.

From community-led events and engaging workshops to internal and external company events, you’ll play a key role in bringing ideas to life — creating opportunities for our customers, who are an important part of our community, to come together, connect and share experiences. Event ideas could range from wellness and mental health, team building and socialising, professional growth, community impact all the way through to holiday and cultural celebrations.

This is a varied, hands‑on and people‑focused role suited to someone who is proactive, organised and enjoys figuring things out and running with it. You’ll be a central point of coordination, bringing together customers, internal teams, external suppliers and key stakeholders to ensure every event runs smoothly from concept through to execution.

You’ll also help us continually improve by gathering feedback, connecting with our teams, customers and event participants, and turning those insights into even better experiences.

If you thrive in a fast‑paced environment, enjoy variety and love seeing an idea come to life, this is an exciting opportunity to build your experience, grow your skills and make a real impact.

Key Responsibilities

• Coordinate event logistics including venue bookings, equipment setup, catering, and staffing.
• Support end-to-end planning and execution of events of varying sizes.
• Liaise with vendors, suppliers, internal teams, and external stakeholders.
• Assist in developing event timelines, run sheets, and task checklists.
• Maintain accurate event documentation and administrative records.
• Assist with budget tracking, invoices, and purchase orders.
• Provide on-site support during event setup, delivery, and pack-down.
• Support post-event evaluations and feedback processes.
• Provide ad hoc event, administrative, and coordination support as required in a dynamic environment across all departments.
• Coordinate and schedule gallery (onsite) visits for the Senior Management Team, including logistics, timelines, and stakeholder communication.

About You

We’re looking for someone who is:

• Excellent interpersonal skills, personable and can build rapport easily with anyone
• Exceptional organisational skills with strong attention to detail
• You’re comfortable with change, able to adapt quickly, and always ready to take on whatever comes your way
• A confident communicator, both written and verbal
• Able to manage multiple priorities and deadlines
• Takes initiative, energetic, proactive, and a strong team player
• Comfortable working autonomously with minimal supervision
• Can work in a fast‑paced, hands‑on role
• Adaptable and willing to take on ad hoc tasks when required

Desirable (but not essential)

• Previous experience through study, internships, volunteering, or work in events, hospitality, or project coordination.
• Familiarity with planning tools such as Google Workspace, spreadsheets, or event management software.