Civil Construction Site Admin & Project Support

Stellar Recruitment; Brisbane; On-site; AUD 60,000 - 90,000; Full time

Job summary

Stellar Recruitment is seeking an experienced Site Administrator to join a civil construction project in Brisbane. The role focuses on organising site administration, onboarding, and supporting project teams with document control.

The position requires handling timesheets, invoicing, purchase orders, and procurement while liaising with Project Managers, Supervisors, and site personnel. A proactive, hands-on approach and strong MS Office skills are essential.

Qualifications

• Experience in a Site Administrator or similar project support role.
• Civil construction experience will be highly regarded.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and adapt to changing project requirements.
• Experience with timesheets, invoicing, purchase orders and general administration.
• Confident using Microsoft Office and relevant administration systems.
• Strong communication skills and the ability to work with both site and office-based teams.
• A proactive, reliable and hands-on approach with a willingness to assist wherever needed.

Responsibilities

• Manage day-to-day site administration, including data entry, filing and maintaining accurate project records
• Process timesheets, purchase orders, invoices and other administrative documentation
• Coordinate onboarding, inductions and mobilisation requirements for new starters
• Assist with procurement, supplier coordination and general site logistics
• Maintain project documentation, compliance registers and site records
• Liaise with Project Managers, Supervisors, contractors and external stakeholders
• Support reporting, document control and general project administration
• Assist with general site coordination to ensure day-to-day operations run smoothly

Skills

Site administration

MS Office

Time management

Communication

Tools

Microsoft Office

Job description

Stellar Recruitment is seeking an experienced Site Administrator to join a civil construction project in Brisbane. The role focuses on organising site administration, onboarding, and supporting project teams with document control.

The position requires handling timesheets, invoicing, purchase orders, and procurement while liaising with Project Managers, Supervisors, and site personnel. A proactive, hands-on approach and strong MS Office skills are essential.