Civic Events Lead – Community Celebrations

Sunshine Coast Regional Council; Caloundra; On-site; AUD 85,000 - 101,000; Full time

Benefits offered by this job

Hybrid WFH model

Wellbeing initiatives

Salary packaging options

Hybrid/flexible working

Job summary

Sunshine Coast Council is seeking an experienced Event Officer - Community Events to plan, coordinate and deliver a diverse program of civic and community events across the Sunshine Coast. You will work with elected representatives, dignitaries and partners, manage budgets and reporting, and ensure every activity aligns with legislation and council governance.

This permanent full-time role offers a hybrid WFH option in a vibrant region with opportunities to contribute to connected, thriving

Qualifications

• Proven experience coordinating civic, community, or cultural events in local government.
• Experience with local government policies, procedures and governance requirements.
• Advanced event administration, financial management, records management and reporting skills.
• Proficient in Excel and data management; adept with digital platforms for engagement and registrations.
• Ability to manage databases, analyze information, and prepare accurate reports.
• Experience liaising with dignitaries and government agencies.
• Excellent written and verbal communication; strong customer service.
• Ability to manage multiple projects and priorities.
• Knowledge of legislation, risk management and event governance.
• Formal qualifications in Event Management or related discipline.

Responsibilities

• Coordinate planning and delivery of civic and community events, safely and professionally.
• Oversee event operations, logistics, stakeholder engagement and on-site delivery.
• Develop and maintain event administration systems with accurate records.
• Manage budgets, POs, invoicing, and financial reporting.
• Prepare event documentation, schedules, run sheets and post-event reports.
• Collect and analyze event data and feedback for reporting and improvement.
• Utilize Smartsheet and digital platforms for engagement and reporting.
• Develop databases and reporting tools for planning and performance measurement.
• Liaise with dignitaries, elected representatives, agencies and partners.
• Build relationships with sponsors, suppliers and internal teams.
• Support multiple events concurrently and assist team members.
• Ensure activities comply with legislation and governance requirements.

Skills

Event coordination

Stakeholder engagement

Budget management

Data management

Excel

Reporting

Project coordination

Governance knowledge

Communication

Multitasking

Education

Event management

Tools

Smartsheet

Job description

Sunshine Coast Council is seeking an experienced Event Officer - Community Events to plan, coordinate and deliver a diverse program of civic and community events across the Sunshine Coast. You will work with elected representatives, dignitaries and partners, manage budgets and reporting, and ensure every activity aligns with legislation and council governance.

This permanent full-time role offers a hybrid WFH option in a vibrant region with opportunities to contribute to connected, thriving