Event Officer

Sunshine Coast Council; Sunshine Coast Regional; Hybrid; AUD 78,000 - 105,000; Full time

Benefits offered by this job

Flexible working

Hybrid WFH model

Salary packaging options

Job summary

Sunshine Coast Council is seeking an experienced Event Officer for Community Events. You will plan, coordinate and deliver a diverse civic events program, engaging stakeholders and managing budgets, schedules and documentation.

In this role, you will work with elected representatives, sponsors and partners to ensure high-quality, compliant events that align with Council's vision for a thriving region. A strong background in event administration and data reporting is essential.

Qualifications

• Experience coordinating civic or community events within local government is preferred.
• Advanced administration, financial management and reporting skills are required.
• Strong stakeholder engagement and project coordination abilities are essential.

Responsibilities

• Coordinate planning and delivery of civic and community events in line with Council requirements.
• Oversee event operations, logistics, stakeholder engagement and onsite delivery.
• Develop and maintain event administration systems with accurate records and data integrity.
• Manage event budgets, purchase orders, invoicing and financial tracking.
• Prepare event documentation, schedules, run sheets and post-event reports.
• Collect and analyse event data, feedback and evaluation measures.
• Utilise Smartsheet and other digital platforms for stakeholder engagement, registrations and reporting.
• Develop and manage databases, spreadsheets and reporting tools for event planning and performance measurement.
• Liaise with dignitaries, elected representatives, government agencies and partners.
• Support the delivery of multiple events concurrently.

Skills

Administration

Stakeholder engagement

Project coordination

Education

Event Management, Tourism, Business, Marketing or related discipline

Tools

Smartsheet

Microsoft Excel

Job description

Sunshine Coast Council – Sunshine Coast QLD

Event Management (Marketing and Communications)

Government to Local (Government and Defence)

Full time

Community Events

Record Keeping

Database Systems

Why work with us?

At Council, we’re proud of our region. We collaborate with community to achieve truly sustainable outcomes, enhance our enviable lifestyle, and create award-winning places and spaces that are uniquely Sunshine Coast. So, if you love it here as much as we do, and you want to shape our region for the future to you’ll want to join our team!

With the vision to be Australia’s most sustainable region to Connected. Liveable. Thriving, our region is a model of sustainability, where caring for our environment, creating vibrant communities and growing our local economy is a way of life.

About the Role

The Community Activation Branch brings people together, growing participation, connection, belonging and wellbeing through community events, festivals and celebrations. Working within a passionate and collaborative team, you'll contribute to programs and events that celebrate community, culture and connection while supporting Council's vision for a thriving and sustainable region.

As the Event Officer to Community Events, you will play a key role in planning, coordinating and delivering a diverse program of civic and community events on behalf of Council. You will work across all stages of event delivery including stakeholder engagement, administration, logistics, financial management, reporting and evaluation.

This position requires an experienced event professional with strong organisational and project coordination skills, exceptional attention to detail and the ability to manage multiple priorities simultaneously. You will work closely with elected representatives, dignitaries, community organisations, sponsors, contractors, suppliers and internal stakeholders to deliver high-quality, customer-focused events that align with Council's strategic objectives.

Key Responsibilities

Coordinate the planning and delivery of civic and community events, ensuring outcomes are achieved safely, professionally and in accordance with Council requirements.

Coordinate event operations, logistics, stakeholder engagement and onsite event delivery.

Develop and maintain event administration systems, ensuring accurate record keeping, data integrity and compliance with Council processes.

Manage event budgets, purchase orders, invoicing, financial tracking and administrative reporting.

Prepare event documentation, schedules, run sheets, briefings, correspondence and post-event reports.

Collect, analyse and compile event data, feedback and evaluation measures to inform reporting and continuous improvement.

Utilise and maintain digital systems and platforms that support stakeholder engagement, invitation management, registrations, surveys, project tracking (Smartsheet), communications and reporting.

Develop and manage databases, spreadsheets and reporting tools to support event planning, stakeholder management and performance measurement.

Liaise effectively with dignitaries, elected representatives, government agencies, community organisations and event partners.

Build and maintain positive relationships with sponsors, suppliers, contractors, internal business units and external stakeholders.

Support the delivery of multiple events concurrently while assisting other team members to achieve collective team outcomes.

Ensure all activities are undertaken in accordance with relevant legislation, policies, procedures and governance requirements.

About you

You will be a highly organised event professional with strong administration, stakeholder engagement and project coordination skills. You thrive in a fast-paced environment and are comfortable managing multiple priorities while maintaining exceptional attention to detail.

Proven experience coordinating civic, community, or cultural events within a local government environment.

Demonstrated experience working within local government frameworks, policies, procedures and governance requirements.

Advanced event administration, financial management, records management and reporting skills.

Strong proficiency in Microsoft Excel, data management and the use of digital platforms that support stakeholder engagement, event registrations, invitations, surveys, communications, project management and reporting.

Demonstrated ability to manage databases, analyse information and compile accurate reports and event evaluations.

Experience liaising with dignitaries, elected representatives, government agencies and senior stakeholders.

Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports and stakeholder communications.

Strong customer service focus and ability to build productive relationships with diverse stakeholder groups.

Demonstrated ability to effectively manage competing priorities and support multiple projects and events simultaneously.

Sound understanding of relevant legislation, risk management principles and event governance requirements.

Qualifications in Event Management, Tourism, Business, Marketing or a related discipline, or equivalent relevant industry experience.

Our Culture and Employee Benefits

Council is committed to creating an inclusive, culturally diverse, healthy, skilled and dedicated workplace culture. As an employee you will enjoy a range of benefits and working styles to suit you:

Wellbeing: Your wellbeing is important to us therefore we offer several different initiatives such as discounted health related memberships, fitness passport, employee assistance program and development opportunities.

Flexibility: We know it is important to balance life and work; therefore, we offer flexible working including a 9-day fortnight and a hybrid WFH model that help you be your best.

Extras: Those extras make a difference therefore we offer salary packaging options on novated leases, superannuation, smartphones and devices.

Further Information

Helpful information to assist you in completing your application is available on the Sunshine Coast Council website.

To learn more about Council’s vision and projects, you can view the Corporate Plan 2025-2030.

We're working hard to create an inclusive workplace that reflects the diverse community we serve.

If you require adjustments at any stage of the recruitment process,

Salary:Attractive package will be offered to right candidate