Event Officer Festivals & Events

Sunshine Coast Regional Council; Caloundra; Presencial; AUD 85.000 - 101.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid WFH model

Wellbeing initiatives

Salary packaging options

Hybrid/flexible working

Descripción de la vacante

Sunshine Coast Council is seeking an experienced Event Officer - Community Events to plan, coordinate and deliver a diverse program of civic and community events across the Sunshine Coast. You will work with elected representatives, dignitaries and partners, manage budgets and reporting, and ensure every activity aligns with legislation and council governance.

This permanent full-time role offers a hybrid WFH option in a vibrant region with opportunities to contribute to connected, thriving

Formación

• Proven experience coordinating civic, community, or cultural events in local government.
• Experience with local government policies, procedures and governance requirements.
• Advanced event administration, financial management, records management and reporting skills.
• Proficient in Excel and data management; adept with digital platforms for engagement and registrations.
• Ability to manage databases, analyze information, and prepare accurate reports.
• Experience liaising with dignitaries and government agencies.
• Excellent written and verbal communication; strong customer service.
• Ability to manage multiple projects and priorities.
• Knowledge of legislation, risk management and event governance.
• Formal qualifications in Event Management or related discipline.

Responsabilidades

• Coordinate planning and delivery of civic and community events, safely and professionally.
• Oversee event operations, logistics, stakeholder engagement and on-site delivery.
• Develop and maintain event administration systems with accurate records.
• Manage budgets, POs, invoicing, and financial reporting.
• Prepare event documentation, schedules, run sheets and post-event reports.
• Collect and analyze event data and feedback for reporting and improvement.
• Utilize Smartsheet and digital platforms for engagement and reporting.
• Develop databases and reporting tools for planning and performance measurement.
• Liaise with dignitaries, elected representatives, agencies and partners.
• Build relationships with sponsors, suppliers and internal teams.
• Support multiple events concurrently and assist team members.
• Ensure activities comply with legislation and governance requirements.

Conocimientos

Event coordination

Stakeholder engagement

Budget management

Data management

Excel

Reporting

Project coordination

Governance knowledge

Communication

Multitasking

Educación

Event management

Herramientas

Smartsheet

Descripción del empleo

Help deliver civic and community events that bring people together, celebrate our region and create lasting community connections.

Closes in 2 weeks

Closes

Category

Arts, Heritage & Libraries

Location

Type

Permanent Full-time

$85K – $101K Total Remuneration Package

Vacancy No: 7305

Permanent - Full-time

Why work with us?

At Council, we’re proud of our region. We collaborate with community to achieve truly sustainable outcomes, enhance our enviable lifestyle, and create award-winning places and spaces that are uniquely Sunshine Coast. So, if you love it here as much as we do, and you want to shape our region for the future – you’ll want to join our team !

With the vision to be Australia’s most sustainable region - Connected. Liveable. Thriving , our region is a model of sustainability, where caring for our environment, creating vibrant communities and growing our local economy is a way of life.

About the Role

The Community Activation Branch brings people together, growing participation, connection, belonging and wellbeing through community events, festivals and celebrations. Working within a passionate and collaborative team, you'll contribute to programs and events that celebrate community, culture and connection while supporting Council's vision for a thriving and sustainable region.

As the Event Officer - Community Events, you will play a key role in planning, coordinating and delivering a diverse program of civic and community events on behalf of Council. You will work across all stages of event delivery including stakeholder engagement, administration, logistics, financial management, reporting and evaluation.

This position requires an experienced event professional with strong organisational and project coordination skills, exceptional attention to detail and the ability to manage multiple priorities simultaneously. You will work closely with elected representatives, dignitaries, community organisations, sponsors, contractors, suppliers and internal stakeholders to deliver high-quality, customer-focused events that align with Council's strategic objectives.

Key Responsibilities

• Coordinate the planning and delivery of civic and community events, ensuring outcomes are achieved safely, professionally and in accordance with Council requirements.
• Coordinate event operations, logistics, stakeholder engagement and onsite event delivery.
• Develop and maintain event administration systems, ensuring accurate record keeping, data integrity and compliance with Council processes.
• Manage event budgets, purchase orders, invoicing, financial tracking and administrative reporting.
• Prepare event documentation, schedules, run sheets, briefings, correspondence and post-event reports.
• Collect, analyse and compile event data, feedback and evaluation measures to inform reporting and continuous improvement.
• Utilise and maintain digital systems and platforms that support stakeholder engagement, invitation management, registrations, surveys, project tracking (Smartsheet), communications and reporting.
• Develop and manage databases, spreadsheets and reporting tools to support event planning, stakeholder management and performance measurement.
• Liaise effectively with dignitaries, elected representatives, government agencies, community organisations and event partners.
• Build and maintain positive relationships with sponsors, suppliers, contractors, internal business units and external stakeholders.
• Support the delivery of multiple events concurrently while assisting other team members to achieve collective team outcomes.
• Ensure all activities are undertaken in accordance with relevant legislation, policies, procedures and governance requirements.

About you

You will be a highly organised event professional with strong administration, stakeholder engagement and project coordination skills. You thrive in a fast-paced environment and are comfortable managing multiple priorities while maintaining exceptional attention to detail.

• Proven experience coordinating civic, community, or cultural events within a local government environment.
• Demonstrated experience working within local government frameworks, policies, procedures and governance requirements.
• Advanced event administration, financial management, records management and reporting skills.
• Strong proficiency in Microsoft Excel, data management and the use of digital platforms that support stakeholder engagement, event registrations, invitations, surveys, communications, project management and reporting.
• Demonstrated ability to manage databases, analyse information and compile accurate reports and event evaluations.
• Experience liaising with dignitaries, elected representatives, government agencies and senior stakeholders.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence, reports and stakeholder communications.
• Strong customer service focus and ability to build productive relationships with diverse stakeholder groups.
• Demonstrated ability to effectively manage competing priorities and support multiple projects and events simultaneously.
• Sound understanding of relevant legislation, risk management principles and event governance requirements.
• Qualifications in Event Management, Tourism, Business, Marketing or a related discipline, or equivalent relevant industry experience.

Our Culture & Employee Benefits

Council is committed to creating an inclusive, culturally diverse , healthy, skilled and dedicated workplace culture. As an employee you will enjoy a range of benefits and working styles to suit you:

• Wellbeing: Your wellbeing is important to us therefore we offer several different initiatives such as discounted health related memberships, fitness passport, employee assistance program and development opportunities.
• Flexibility:We know it is important to balance life and work; therefore, we offer flexible working including a 9-day fortnight and a hybrid WFH model that help you be your best.
• Extras:Those extras make a difference therefore we offer salary packagingoptions on novated leases, superannuation, smartphones and devices.

Further Information

Helpful information to assist you in completing your application is available on the Sunshine Coast Council website.

For specific enquiries contact Kerrie Alterator during business hours on 0488 680 232.

We're working hard to create an inclusive workplace that reflects the diverse community we serve. If you require adjustments at any stage of the recruitment process, please reach out to the Recruitment Team [e-mail] .

At Sunshine Coast Council, we embrace differences in gender, age, ethnicity, race, cultural background including First Nations, disability, religion and sexual orientation. To deliver the best service to our region we want a workforce that reflects the diverse community that we serve. Sunshine Coast Council strongly encourages all suitable applicants to apply for this role.

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