Child Protection Administration Officer

Department Of Families, Fairness And Housing; Horsham; Vor Ort; AUD 60.000 - 75.000; Vollzeit

Zusammenfassung

Department Of Families, Fairness And Housing in Victoria is seeking an Administrative Officer to support the Child Protection program in the Wimmera South West area. The role involves handling confidential information, managing financial systems and invoices, records, correspondence, and coordinating meetings and events with a range of stakeholders.

Applicants should be able to balance competing priorities, work as part of a team, and communicate sensitively and effectively with diverse groups.

Qualifikationen

• Experience handling confidential information and sensitive data.
• Ability to coordinate meetings, papers and minutes.

Aufgaben

• Maintain financial systems and payment of invoices.
• Manage records and departmental systems.
• Prepare correspondence and communications.
• Arrange and support meetings and events.
• Inbox, calendar and mail management.
• Coordinate general office maintenance and supplies.
• Provide ad hoc administrative support to executives and team.
• Answer queries and correctly allocate incoming files, information, mail and queries.

Kenntnisse

Administrative support

Confidentiality

Communication skills

Teamwork

Jobbeschreibung

THE ROLE

This role provides administrative support to the Child Protection program in the Wimmera South West area. The Child Protection Administration Officer provides a point of contact for key stakeholders from within the division, across government and from a diverse range of organisations. Maintaining a high degree of confidentiality,

• maintaining financial systems and the payment of invoices
• management of records and departmental systems
• preparation of correspondence and communications
• arranging and supporting meetings and events
• inbox, calendar and mail management
• coordinating general office maintenance and supplies
• ad hoc administrative support to key executives, managers and the broader team.

An ability to be responsive and flexible to competing priorities is essential. Attention to detail and a focus on teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

ACCOUNTABILITIES INCLUDE

• Under general direction, assist with office processes and maintain information systems for records management, financial information, fleet management, client payments, referrals and correspondence as required.
• Answer queries, provide timely advice and undertake follow up action as required, including correctly allocating incoming files, information, mail and queries.
• Arrange meetings including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.

Work eligibility will be checked as part of the recruitment process.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.