Child Protection Administration Officer

Victorian Government - Department of Families, Fairness, and Housing; Horsham; Presencial; AUD 55.000 - 65.000; Jornada completa

Descripción de la vacante

Victorian Government - Department of Families, Fairness and Housing in the Wimmera South West area seeks an administrative support officer for Child Protection. You will handle confidential information, maintain records and financial systems, prepare communications, and coordinate meetings and events.

The role requires responsiveness, attention to detail and teamwork. As the central point of contact across divisions, government bodies and diverse organisations, you will manage inboxes,

Formación

• Maintain information systems for records and financial information.
• Answer queries and provide timely advice with follow-up actions.
• Coordinate meetings, organise venues, agenda, minutes and follow-up actions.

Responsabilidades

• Maintain financial systems and payment of invoices.
• Manage records and departmental systems.
• Prepare correspondence and communications.
• Arrange meetings and events; manage inbox, calendar and mail.
• Coordinate office maintenance and supplies.
• Provide ad hoc administrative support to executives and team.

Conocimientos

Confidentiality

Attention to detail

Communication

Teamwork

Adaptability

Herramientas

Financial software

Records management system

Descripción del empleo

THE ROLEThis role provides administrative support to the Child Protection program in the Wimmera South West area.The Child Protection Administration Officer provides a point of contact for key stakeholders from within the division, across government and from a diverse range of organisations. Maintaining a high degree of confidentiality, the Child Protection Administration Officer is responsible for:maintaining financial systems and the payment of invoicesmanagement of records and departmental systemspreparation of correspondence and communicationsarranging and supporting meetings and eventsinbox, calendar and mail managementcoordinating general office maintenance and suppliesad hoc administrative support to key executives, managers and the broader team.An ability to be responsive and flexible to competing priorities is essential. Attention to detail and a focus on teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.ACCOUNTABILITIES INCLUDEUnder general direction, assist with office processes and maintain information systems for records management, financial information, fleet management, client payments, referrals and correspondence as required.Answer queries, provide timely advice and undertake follow up action as required, including correctly allocating incoming files, information, mail and queries.Arrange meetings including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions.Please open the position description to read more.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.