Administration Officer

Victorian Government - Department of Families, Fairness, and Housing; Western Australia; On-site; AUD 60,000 - 76,000; Full time

Job summary

Victorian Government - Department of Families, Fairness, and Housing is seeking an Administration Officer to support day-to-day operations across the Client Support and Client Services units and the Agency Performance, Partnership and System Support units. The role focuses on efficient administrative processes, records management and the smooth running of office operations.

The successful candidate will assist with invoices, correspondence, meeting coordination, travel arrangements and ad hoc

Qualifications

• Experience providing administrative support and coordinating office processes.
• Ability to communicate sensitively and effectively with diverse stakeholders.
• Proficiency with office systems, records management and meeting coordination.

Responsibilities

• Provide day-to-day support across Client Support, Client Services and Agency Performance, Partnership and System Support work units.
• Maintain financial systems and payment of invoices, records management and department systems.
• Prepare correspondence and communications, arrange meetings and events, manage inbox/calendar/mail.
• Coordinate office maintenance and supplies, travel arrangements and general ad hoc support to executives and staff.

Skills

Attention to detail

Teamwork

Communication

Job description

THE ROLEThe Administration Officer provides day to day support across the Client Support and Client Services and the Agency Performance, Partnership and System Support Work Units. The role provides for the effective functioning of administrative processes and supports business operations of both work units.Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.The role provides for the effective functioning of administrative processes and supports the overall business operations of the office. Including:maintaining financial systems and the payment of invoicesmanagement of records and departmental systemspreparation of correspondence and communicationsarranging and supporting meetings and eventsinbox, calendar and mail managementcoordinating general office maintenance and suppliesad hoc administrative support to key executives, managers and the broader teamACCOUNTABILITIES INCLUDEUnder general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.Please open the position description to read more.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.