Casual Receptionist – Head Office (3 days/week)

Minus 1; Greater Dandenong; Sur place; AUD 34 000 - 44 000; Temps partiel

Résumé du poste

Minus 1 Refrigerated Transport is seeking a friendly and organised casual Receptionist to join our Head Office team for three days per week (Monday, Wednesday and Friday). You’ll be the first point of contact for visitors and callers and help keep the office running smoothly behind the scenes.

Reporting to the Office Manager, you’ll work with our Operations, Linehaul, Finance, HR, Workshop and National teams.

Qualifications

• Previous reception, administration or customer service experience is preferred.
• Comfortable using computers, email and office equipment.

Responsabilités

• Answering and directing incoming calls professionally, and taking accurate messages
• Welcoming and signing in visitors, and notifying the relevant team member
• Responding to general enquiries and routing to the right department
• Keeping the reception and front-of-house area tidy and presentable
• Scanning paperwork accurately into systems
• Ensuring paperwork is complete and correct, flagging missing details
• Filing paperwork according to company procedures
• Managing mail, couriers and deliveries
• Preparing and dispatching outgoing mail and couriers
• Monitoring stock levels and ordering office supplies
• Providing ad hoc administration support to the Office Manager

Connaissances

Reliability

Attention to detail

Organisation

Communication

Customer-focused

Proactive problem-solver

Independence

Description du poste

Casual Receptionist – Head Office (3 days/week)

Minus 1 Refrigerated Transport is a proudly family owned and operated business with more than 35 years of service. We move temperature-sensitive freight all over Australia for some of the country’s best-known household brands.

A rare and exciting opportunity has come up for a friendly, organised casual Receptionist to join our Head Office team three days a week (Monday, Wednesday and Friday). You’ll be the first point of contact for our visitors and callers, and you’ll help keep the office running smoothly behind the scenes. Reporting to the Office Manager, you’ll work with our Operations, Linehaul, Finance, HR, Workshop and National teams.

Responsibilities include

• Answering and directing incoming calls professionally, and taking accurate messages


• Welcoming and signing in visitors, and letting the right team member know they’ve arrived


• Responding to general enquiries and passing them to the right team when needed


• Keeping the reception and front-of-house area tidy and presentable


• Scanning paperwork accurately and promptly into our systems


• Checking paperwork is complete and correct, and flagging any missing or incorrect details


• Filing paperwork in line with company procedures


• Receiving, sorting and distributing mail, couriers and deliveries


• Preparing and dispatching outgoing mail and couriers


• Monitoring stock levels and ordering office supplies


• Other ad hoc administration tasks to support the Office Manager

About you

• Reliability is a must! We move a lot of chocolate (and many other delicious goodies), and our peak season is about to start. We need someone who can hit the ground running and support us through the busy period.


• Previous reception, administration or customer service experience is preferred


• Confident using computers, email and office equipment such as phones, scanners and printers


• Attention to detail: you notice the things others miss


• Excellent organisation and time management, with the ability to juggle multiple priorities under pressure


• Clear, professional communication, both written and verbal


• A bright, welcoming and customer-focused personality


• A proactive problem-solver who likes to share ideas for doing things better


• Able to work on your own and take real ownership of your role


• Casual position, 3 days per week


• Monday, Wednesday and Friday, 9:00am – 5:00pm