Casual Executive Assistant & Governance Support

University of Sydney; Darlington; On-site; AUD 55,000 - 69,000; Full time

Job summary

The University of Sydney is seeking expressions of interest for our casual Executive Assistant/Support talent pool. If you are seeking casual Executive Assistant/Support work, we would love to hear from you!

Roles are based across the Camperdown/Darlington Campus and involve rostered engagements to cover periods of staff absence, workload increases, and new initiatives. Casual appointments are rostered on a needs basis; applicants should outline availability when applying.

Responsibilities

• Provide high-level executive support, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation.
• Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments.
• Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions.
• Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication.
• Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making.
• Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures.
• Maintain effective records and document management systems, and apply University policies to streamline administrative processes.
• Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required.

Job description

The University of Sydney is seeking expressions of interest for our casual Executive Assistant/Support talent pool. If you are seeking casual Executive Assistant/Support work, we would love to hear from you!

Roles are based across the Camperdown/Darlington Campus and involve rostered engagements to cover periods of staff absence, workload increases, and new initiatives. Casual appointments are rostered on a needs basis; applicants should outline availability when applying.