Hybrid Administrative Assistant — Sydney-Based Events & Support

The University of Sydney; Sydney; Hybrid; AUD 70.000 - 85.000; Vollzeit

Benefits dieser Stelle

Flexible working arrangements

Generous leave entitlements

Breastfeeding rooms

Professional development allowance

Salary packaging

Staff discounts

UniSuper advice

Library access

Free annual flu vaccinations

Zusammenfassung

The United States Studies Centre at The University of Sydney seeks an experienced administrative assistant to provide support across Research, Academic, Communications and Operations. This hybrid Sydney-based role involves travel bookings, expense processing, event coordination, and general office administration.

You will liaise with internal teams and external stakeholders, manage meetings and records, and contribute to a collaborative, purpose-driven workplace.

Qualifikationen

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in data entry and record-keeping.
• A professional and friendly approach with strong customer service skills.
• Ability to resolve problems and escalated if required.
• Ability to work independently and as part of a team.

Aufgaben

• Provide administrative support across Research, Academic, Communications, and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights, accommodation, and related logistics.
• Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
• Provide event coordination and administrative support, including event logistics and on-the-day assistance.
• Assist with office mail, ordering supplies, groceries, equipment, and other office services.
• Support research, academic, finance, HR, and operational processes as required.
• Assist with data entry, report preparation, and record management.
• Support management with administrative tasks and special projects as required

Kenntnisse

Admin experience

Organisational skills

Communication skills

MS Office

Attention to detail

Customer service

Problem solving

Teamwork

Independence

Tools

MS Office

Jobbeschreibung

The United States Studies Centre at The University of Sydney seeks an experienced administrative assistant to provide support across Research, Academic, Communications and Operations. This hybrid Sydney-based role involves travel bookings, expense processing, event coordination, and general office administration.

You will liaise with internal teams and external stakeholders, manage meetings and records, and contribute to a collaborative, purpose-driven workplace.