Calendar & Travel Administrative Pro (Onsite Redmond)

Aston Carter; Redmond; On-site; AUD 47,000 - 67,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Job summary

Aston Carter is seeking an Administrative Assistant 2 to support multiple management levels and external partners in a fully onsite role in Redmond, WA. The position emphasizes sophisticated calendar management for a Partner Manager, travel coordination, and comprehensive administrative tasks across the team.

The role handles meetings, events, department finances, personnel and facility operations, and procurement of goods and services.

Qualifications

• Experienced in providing complex administrative support across multiple levels of leadership.
• Strong calendar management with conflict resolution and prioritization.
• Proficient in coordinating domestic and international travel arrangements.
• Experience handling business expenses and expense reporting efficiently.
• Able to support department finances, procurement, and facilities operations.

Responsibilities

• Provide complex administrative support to all levels of management and external partners.
• Manage calendars for leadership, including a Partner Manager, with proactive scheduling and conflict resolution.
• Coordinate domestic and international travel arrangements with transportation, lodging, and itineraries.
• Process and track business expenses ensuring accuracy and policy compliance.
• Coordinate meetings and events: scheduling, room reservations, agendas, materials, and logistics.
• Support department financial operations with documentation and related tasks.
• Assist with personnel operations including record keeping and processes.
• Support facility operations and coordinate office needs as the primary contact.
• Manage procurement of goods and services such as equipment and office supplies.

Skills

Calendar management

Travel coordination

Office support

Expense processing

Meetings & events

Vendor management

Job description

Aston Carter is seeking an Administrative Assistant 2 to support multiple management levels and external partners in a fully onsite role in Redmond, WA. The position emphasizes sophisticated calendar management for a Partner Manager, travel coordination, and comprehensive administrative tasks across the team.

The role handles meetings, events, department finances, personnel and facility operations, and procurement of goods and services.