Administrative Assistant – Calendar & Travel Lead (Contract)

Microsoft; Redmond; Presencial; AUD 54.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Time Off/Leave

Descripción de la vacante

Microsoft seeks an Administrative Assistant 2 for a contract role based in Redmond. The position focuses on complex calendar management, travel coordination, meeting support, and general administrative tasks for leadership and the team. The role is fully onsite, Monday through Friday, 40 hours per week.

The position is contracted through December 31, 2026, with potential extensions depending on budget and business needs. This role is staffed by Allegis Global Solutions on behalf of Microsoft.

Formación

• 3-4 years of experience in administrative support, business support, executive support, team coordination, or a related administrative role.
• 3+ years of experience managing complex calendars, including scheduling, prioritization, and conflict resolution.
• Experience coordinating domestic and/or international business travel.
• Experience providing administrative and operational support to teams or business leaders.
• Strong proficiency with Microsoft Office and productivity applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.

Responsabilidades

• Manage complex calendars, meeting requests, scheduling conflicts, changing priorities, and time-sensitive appointments.
• Proactively identify and resolve scheduling conflicts while ensuring leaders are prepared for meetings and upcoming commitments.
• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Process business expenses, invoices, and other administrative transactions accurately and on time.
• Coordinate meetings, team activities, events, and other business logistics.
• Provide administrative and operational support to leadership and broader team members as needed.
• Support equipment management, office operations, supplies, and other workplace-related administrative needs.
• Prepare and maintain reports, documents, correspondence, records, and other business materials.
• Manage incoming communications and route questions, requests, and information to appropriate stakeholders.
• Partner with administrative professionals and cross-functional stakeholders to coordinate schedules, meetings, travel, and team activities.
• Maintain organized and accurate administrative records while appropriately handling confidential business information.
• Provide strong customer service to internal teams, external business partners, visitors, and stakeholders.
• Anticipate administrative needs, troubleshoot issues, and proactively resolve problems before they affect team operations.
• Support special projects and additional administrative initiatives as assigned.

Conocimientos

Calendar management

Travel coordination

Administrative support

Communication

Customer service

Organization

Time management

Problem solving

Herramientas

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Microsoft seeks an Administrative Assistant 2 for a contract role based in Redmond. The position focuses on complex calendar management, travel coordination, meeting support, and general administrative tasks for leadership and the team. The role is fully onsite, Monday through Friday, 40 hours per week.

The position is contracted through December 31, 2026, with potential extensions depending on budget and business needs. This role is staffed by Allegis Global Solutions on behalf of Microsoft.