Buying Administrator Assistant

Vine Pty; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Free onsite parking

Employee Assistance Program

Supportive team culture and env.

Job summary

Vine Apparel, a fast-growing ecommerce and retail business on the Northern Beaches, seeks a Buying Administration Assistant to support product data management, orders, and admin tasks. You’ll collaborate with Buyers and Suppliers to ensure accuracy and timely processing.

Ideal candidates have administrative or buying support experience, strong organisation, and excellent communication. Excel, Shopify, Klaviyo, Adobe Suite and Indigo 8 skills are advantageous.

Qualifications

• An awesome, self-motivated, team player who can work in a fast-paced environment.
• Previous experience in an administrative or buying support role (preferred).
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Excel skills required.
• A proactive attitude and willingness to learn.

Responsibilities

• Effectively manage all new products from product creation & Purchase Order raising through to delivery and launch.
• Assist the supplier process including timely communication.
• Management of critical path to ensure stock is received in line with key marketing and product launch dates.
• Support Senior Buyer in all areas of buying including supplier management, stock purchasing, sample management and all aspects of the critical path.
• Pro-actively improve systems and processes within the buying team.

Skills

Excel

Organisational skills

Communication skills

Buying support

Shopify

Klaviyo

Adobe Suite

Indigo 8

Tools

Shopify

Job description

Vine Apparel is a fast-growing dynamic Northern Beaches based ecommerce and retail business that has a very loyal customer base with strong connections to the local community. The brand prides itself on being effortless, affordable, and making customers feel good, all the time.

As the Buying Administration Assistant, you’ll play a key part in ensuring the efficiency and accuracy of our buying operations. You’ll work closely with our Buyers and Suppliers, supporting product data management, order processing, and administrative tasks.

Key Responsibilities

• Effectively manage all new products from product creation & Purchase Order raising through to delivery and launch
• Assist the supplier process including timely communication,
• Management of critical path to ensure stock is received in line with key marketing and product launch dates.
• Support Senior Buyer in all areas of buying including supplier management, stock purchasing, sample management and all aspects of the critical path
• Pro-actively improve systems and processes within the buying team

What We’re Looking For..

An awesome, self-motivated, team player who can work in a fast-paced environment.

Previous experience in an administrative or buying support role (preferred)

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Excel Skills

Shopify , Klaviyo, Adobe Suite and Indigo 8 skills are an advantage

A proactive attitude and willingness to learn

We are committed to rewarding our team for the great work they do every day and we're able to offer some amazing benefits, including:

• Free onsite parking
• Access to our Employee Assistance Program
• Supportive team culture and environment