Office and Project Coordinator

ISGroup; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Income protection insurance

Annual private health insurance rebate

Annual sporting rebate

Purchased leave

Novated leasing

Discounts on gym memberships

Job summary

ISGroup’s Land Surveys division seeks an Office & Project Coordinator to become the backbone of our office operations and project delivery. Working with State Managers and Project Managers, you will ensure processes run smoothly, maintain documentation, coordinate activities, and keep projects on track.

Your reliability and eye for detail will free up senior leaders to focus on strategy and client relationships while you keep everyday operations moving efficiently across Melbourne offices.

Qualifications

• Proven experience in an administrative, operations or project support role, ideally within a construction, engineering, surveying or field-based environment.
• Strong organisational and time-management skills, with the ability to manage multiple tasks, deadlines and priorities simultaneously.
• Excellent written and verbal communication skills, with high attention to detail and accuracy.
• A proactive, hands-on approach to problem-solving, stock management and logistics coordination, with the ability to work independently while supporting a broader team.
• Proficiency in Microsoft Office Suite (especially Excel) and a valid driver's licence.

Responsibilities

• Provide administrative and operational support, including project creation and accurate spreadsheet tracking.
• Manage email, inbox and day-to-day communication with internal team members to support project delivery.
• Maintain adequate stock of PPE and office consumables, reordering proactively to keep field staff site-ready.
• Keep office and storage areas, clean and tidy, and coordinate shipping and freight of equipment between offices and projects.
• Support teams with project letter preparation, maintain the team competency matrix, and demonstrate a commitment to HSEQ policy and procedures.

Skills

Administrative experience

Organisational & time-management

Communication skills

Problem-solving

Driver's licence

Tools

Microsoft Excel

Job description

Land Surveys is part of the ISGroup and continues to grow asone of Australia's leading national surveying companies, with offices in Perth,Karratha, Brisbane, Darwin, Sydney, Melbourne and overseas. We have become anindustry leader due to the demand for more comprehensive surveying services intoday's dynamic, digital-engineering-led market. With over 400 professionalstaff, we provide full surveying and geospatial services that no other companycan match.

The Role

Are you an organised, detail-driven professional who thrives on keeping things running smoothly behind the scenes?

We're looking for an Office & Project Coordinator to become the backbone of our office operations and project delivery.

Working closely with our State Manager and Project Managers, you'll play a key role in keeping our people, processes and projects on track. From maintaining accurate documentation and coordinating key activities to streamlining workflows and following up on actions, you'll make sure nothing falls through the cracks.

Your reliability, initiative and eye for detail will help free up our leadership team to focus on strategic growth, client relationships and key business decisions, while you keep the wheels turning day to day.

Key Responsibilities

• Provideadministrative and operational support, including project creation and accurate spreadsheet tracking
• Manageemail, inbox and day-to-day communication with internal team members tosupport project delivery
• Maintainadequate stock of PPE and office consumables, reordering proactively to keep field staffsite-ready
• Keep office and storage areas, clean and tidy, andcoordinate shipping and freight of equipment between offices and projects
• Support teams with project letter preparation, maintain the teamcompetency matrix, and demonstrate a commitment to HSEQ policy andprocedures

What You'll Bring

• Provenexperience in an administrative, operations or project support role,ideally within a construction, engineering, surveying or field-basedenvironment.
• Strongorganisational and time-management skills, with the ability to managemultiple tasks, deadlines and priorities simultaneously
• Excellentwritten and verbal communication skills, with high attention to detail andaccuracy
• Aproactive, hands-on approach to problem-solving, stock management andlogistics coordination, with the ability to work independently whilesupporting a broader team
• Proficiencyin Microsoft Office Suite (especially Excel) and a valid driver'slicence

What we can offer you:

We offer competitive remuneration, flexibility and strong opportunities for professional development during an exciting phase of growth.

In addition, we provide excellent employee benefits including income protection insurance, annual private health insurance rebate, annual sporting rebate, purchased leave, novated leasing and discounts on gym memberships, Samsung, Lexus, JB Hi-Fi and more.