Building Coordinator

Eximm; Gold Coast City; On-site; AUD 70,000 - 90,000; Full time

Job summary

Eximm on the Gold Coast is seeking a Building Coordinator to manage and supervise building management services, acting as the primary liaison between our customer, staff and contractors to ensure high satisfaction.

You will plan, schedule multiple trades, coordinate resources, and handle documentation and budgeting, with strong MS Word/Excel skills and a proactive, team‑oriented mindset.

Qualifications

• High end experience scheduling trades and services.
• Strong work ethic, reliable and an excellent administrator.
• Seeking a long term, productive career, with great opportunity for advancement.

Responsibilities

• Act as main point of contact to ensure customer experience is organised and services delivered per scope.
• Proactively resolve client concerns to maintain high customer satisfaction.
• Plan, organise and supervise the delivery of services, including ordering parts, equipment and materials.
• Schedule resources across multiple works.
• Coordinate staff schedules and communicate with field staff and contractors to meet scope and quality expectations.
• Manage documentation for works including purchase orders, variations, invoicing and WHSE requirements; manage job budget.

Skills

Trades scheduling

MS Word

MS Excel

Job management system

Job description

About This Opportunity

This is a building administration and client facing role that is responsible for managing, planning and executing building management services to ensure high customer satisfaction, being the primary liaison between our customer, staff and contractors.

The Building Coordinator is responsible for planning, organising and supervising the delivery of services, involving the scheduling of multiple trades and coordinating resources.

About You

High end experience scheduling trades and services

Strong work ethic, reliable and an excellent administrator

Seeking a long term, productive career, with great opportunity for advancement

Responsibilities

Client relationship management

Main point of contact to ensure our customer experience is organised and streamlined and that services are delivered in line with scope of work

Proactively solve client concerns in a professional, courteous manner to maintain high customer satisfaction

Service planning and coordination

Planning, organising and supervising the delivery of services, including the proactive ordering of parts, equipment and materials

Scheduling of resources across multiple works

Team leadership and support

Coordinate staff schedules, communicate with field staff and contractors to ensure understanding of the scope of works, time allocation for execution and quality expectations

Manage productivity and outcome/s within your area of responsibility

Documentation and reporting

Manage the generation of documents for works - including purchase orders, variations, invoicing and WHSE requirements

Managing job budget

The successful applicant

Able to multitask and juggle lots of priorities at one time

Can work unsupervised, know what needs to be done and when, and make sure timelines are met

Show enthusiasm and energy to be the best you can be, encouraging those around you to aim high

Strong MS Word, Excel and previous experience using a job management system

Building experience is preferred, but not essential

Key Characteristics

The successful candidate will become part of a close-knit, professional team, who are customer focused and have a genuine desire to be the best at what we do.

To learn more about Eximm, visit www.eximm.com