Office Coordinator

Built; City of Melbourne; On-site; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Learning opportunities

Paid parental leave

Wellbeing leave

Extra annual leave

Wellbeing programs

Health checks & vaccines

Job summary

Built is seeking an Office Coordinator to ensure smooth day-to-day operations of our Melbourne office. The role blends reception duties with administrative support, facilities management and event coordination to keep the office efficient and welcoming.

You will work with a collaborative team, streamline processes and support leadership. This position offers opportunities for growth within a growing construction company across Australia and beyond.

Qualifications

• Experience in Administrative, Reception or Coordination role.
• Proficient in MS Office suite.
• Strong communication and organisation skills.

Responsibilities

• Manage front desk reception and answer calls promptly.
• Provide administration support to staff and manage calendars and documents.
• Oversee facilities maintenance and coordinate with IT, vendors and landlords.

Skills

Admin experience

MS Office proficient

Communication skills

Tools

Office IT systems

Job description

Why Built

At Built, we create an environment where people can accelerate their development, take on meaningful responsibility and work across diverse sectors and project scales.

You’ll get exposure quickly, supported by leaders who back good ideas and create space for you to grow.

In return, we look for people who bring curiosity, ownership and a willingness to stretch themselves. We value collaboration, practical problem‑solving, and people who thrive in a culture where everyone contributes to better outcomes.

We also offer a comprehensive range of benefits designed to support your wellbeing, growth and life outside of work

• Formal and on‑job learning opportunities that allow you to build your career.
• Paid Parental Leave policy – primary and secondary carers
• Wellbeing Leave Days – to rest and recharge
• Additional paid leave for every year of service (up to 5 extra days per year).
• Wellbeing programs designed and delivered by our in‑house specialists.
• Free health checks, skin checks and flu vaccines for all our people.

The Opportunity

As the Office Coordinator you will be responsible for ensuring the smooth operation of the office on a day-to-day basis. This role involves a combination of administration and clerical tasks aimed at supporting the team and enhancing the overall efficiency of the office environment.

Here’s what a typical day might look like for you:

• Reception – based at our front desk reception, answering phone calls in a timely manner.
• Administrative Support- Provide admin support to office staff, including scheduling meetings, organising calendars and preparing documents as required. Order office supplies and ensure adequate inventory and organising couriers. Processing invoices and expenses. Provide high‑quality support to the management team and other departments.
• Overseeing the maintenance of the office facilities & office equipment. Coordinate with IT support any technical issues, manage relationships with vendors, service providers and landlord.
• Events- Assist in planning and organising any office events, meetings, and conferences. Coordinate catering for office, meetings, and events.
• Coordination – Assist in the preparation and coordination of department projects. Organise staff car parking as required for teams'/project sites. Provide building access to all staff.

What We Are Looking For

Your success here will be defined by the energy you bring to work every day. You’ll love what you do and have a “roll up your sleeves and get things done” approach. You’ll not shy away from a challenge and will always own the problem. Here are the essentials you’ll need for this role:

• Previous experience in an Administrative, Reception or Coordination role, where your multitasking skills and creative flare shine through.
• Proficient in the MS Office suite
• Strong communication and organisation skills, along with your eye for detail will see your success in this role!

You’re a natural self-starter who spots what needs improving and just gets on with it – whether that’s streamlining a process or setting up a better system. You take genuine ownership of the office, allowing our leadership to focus on other priorities, confident that things are running smoothly without constant oversight.

About Built

Built is a leading privately owned construction company operating across Australia, NewZealand and the United Kingdom. With more than 1,300 people and a strong pipeline of diverse projects, we combine Tier 1 capability with the agility of private ownership, where decisions are quick, ideas are heard, and your impact is visible.

We are committed to innovation and new ways of working, investing heavily in digital solutions to deliver smarter, safer, and more efficient outcomes.

You will thrive among talented, driven people who bring their strengths together and push each other to achieve exceptional results.

Let’s find new ways together!

If you want to build differently, grow with purpose, and thrive in a team that’s shaping the future, this is your chance.

Where New Ideas Are Always Welcome

We’re building teams that reflect the communities we work in. At Built, we value different perspectives because fresh thinking helps us find better ways of doing things. If you’re excited about this opportunity but don’t tick every single box, we’d still love to hear from you. Curiosity, enthusiasm and a willingness to learn matter just as much as your experience.

#LI-AM1