Business and Project Coordinator

Boutique Kitchens and Joinery; City of Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Boutique Kitchens and Joinery in Northgate, QLD, is seeking a Project Coordinator & Business Administrator to become the operational backbone of the growing premium joinery business. You will work closely with our leadership team, Project Manager, Site Manager, suppliers and external contract administration partners to keep projects, people, schedules and systems organised and on track.

If you’re someone who creates order, follows up actions and takes pride in a smoothly run business, we’d love

Qualifications

• Experience in project coordination, construction administration or business administration.
• Strong Microsoft 365 and Excel skills.
• Experience maintaining business systems and project records.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Experience working in construction, manufacturing, joinery, building, fit-out or a related industry.

Responsibilities

• Project setup, administration and milestone tracking.
• Maintain project registers, records and handover docs.
• Support commercial actions, variations and progress claims.
• Manage HR, onboarding, licences and WHS records.
• Maintain business systems and data accuracy and drive process improvements.

Skills

Project coordination

Construction administration

Business administration

Microsoft 365

Excel

Communication skills

Documentation & records management

Tools

Innergy ERP

Project management software

Job description

Boutique Kitchens and Joinery – Northgate QLD

Project Coordinator & Business Administrator

Help drive the success of a growing premium joinery business

At Boutique Kitchens & Joinery, we deliver high-quality joinery and interior fit-out projects across commercial, retail, hospitality and residential sectors.

As our business continues to grow, we're looking for an organised, proactive and highly capable Project Coordinator & Business Administrator to become the operational backbone of the business.

This is not your typical administration role.

You’ll work closely with our leadership team, Project Manager, Site Manager, suppliers, installers and external contract administration partners to ensure projects, people, compliance, schedules and systems stay organised and on track.

If you’re the type of person who naturally creates order, follows up actions, keeps everyone accountable and takes pride in making a business run smoothly, we’d love to hear from you.

About the Role

This is a highly varied role combining:

Project Coordination

• Project setup and administration
• Maintaining project registers and records
• Meeting coordination and action tracking
• Work order preparation and issue
• Scheduling coordination and project milestone tracking
• Project close-out and handover documentation

Commercial & Contract Administration Support

• Maintaining variation, delay and claims registers
• Coordinating information for external contract administration advisers
• Tracking approvals and commercial actions
• Supporting accounts receivable processes
• Assisting with progress claims and debtor follow-up

People & Compliance Administration

• Employment contracts and HR administration
• Employee onboarding and offboarding
• Contractor onboarding and compliance management
• Maintaining licences, insurances, inductions and training records
• SWMS and WHS document administration

Business Systems & Continuous Improvement

• Maintaining business systems and data accuracy
• Supporting workflow meetings and reporting
• Improving administrative processes and procedures
• Document control and records management

  About You

  You may currently be working as a:

  • Project Coordinator
  • Construction Administrator
  • Contracts Administrator
  • Office Manager
  • Operations Coordinator
  • Business Administrator
  • Project Support Officer

  To succeed in this role you'll be:

  • Highly organised and detail oriented
  • Comfortable managing multiple priorities simultaneously
  • Confident following up people and holding actions accountable
  • Proactive rather than reactive
  • Strong with systems, technology and process improvement
  • Professional in your communication with clients, suppliers and team members
  • Able to identify issues before they become problems

  Skills & Experience

  Ideally you'll have:

  • Experience in project coordination, construction administration or business administration
  • Strong Microsoft 365 and Excel skills
  • Experience maintaining business systems and project records
  • Excellent written and verbal communication skills
  • Strong attention to detail and follow-through
  • Experience working in construction, manufacturing, joinery, building, fit-out or a related industry

  Desirable:

  • Experience with Innergy or similar ERP/project management systems
  • Understanding of WHS compliance and contractor management
  • Experience with claims, variations or contract administration
  • Construction White Card

  Why Join BKJ?

  • Diverse and interesting role with genuine variety
  • Work closely with senior leadership
  • Opportunity to influence systems and process improvement
  • Growing and ambitious business
  • Supportive and collaborative team environment
  • Long-term career development opportunities