Brisbane Project Coordinator – Flexible Holidays & Parental Leave

Alstom; Brisbane; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

18 weeks paid parental leave

Purchase up to 3 additional weeks of 1

Life insurance cover and salary cont.

Flexible public holidays

ME day – extra paid day off

EAP & Wellbeing Hub

Family discounts on car hire

Volunteering leave

Diversity & Inclusion groups

Private medical insurance discounts

Learning & development opportunities

Long-term career progression

Job summary

Alstom in Brisbane, Australia is seeking a Project Coordinator to provide administrative and planning support to Project Managers in a fast-paced environment. You will manage project documentation, reporting inputs, and onboarding for employees and subcontractors, acting as a central link between internal teams and external customers.

The role requires several years of project administration experience, strong IT skills, and the ability to coordinate invoicing, stock movements and timesheets,

Qualifications

• Several years’ experience in a project administration preferred or similar support role.
• Strong administrative capability with excellent attention to detail.
• Advanced IT skills (Word, Excel, PowerPoint).
• Sound organisation, planning, and time-management skills.
• Strong interpersonal and communication skills, with the ability to support multiple stakeholders.
• The ability to use initiative, solve problems, and make objective decisions within scope.
• Resilience and professionalism in a demanding work environment.

Responsibilities

• Providing day-to-day administrative and planning support to Project Managers.
• Managing project correspondence, documentation, and reporting inputs.
• Supporting project inductions, onboarding, and competency compliance for employees and subcontractors.
• Coordinating invoicing, purchase requisitions (SAP), stock movements, and subcontractor timesheets.
• Managing project office operations, including visitor reception, room bookings, and office supplies.
• Acting as a key link between internal teams (HR, Finance, Project Teams) and external customers and suppliers.

Skills

Project coordination

Administrative support

SAP

Invoicing

Stock movements

Time management

Documentation

Stakeholder management

Education

Project administration experience

Tools

MS Office

Job description

Alstom in Brisbane, Australia is seeking a Project Coordinator to provide administrative and planning support to Project Managers in a fast-paced environment. You will manage project documentation, reporting inputs, and onboarding for employees and subcontractors, acting as a central link between internal teams and external customers.

The role requires several years of project administration experience, strong IT skills, and the ability to coordinate invoicing, stock movements and timesheets,