Executive Admin Coordinator — 12-Month Maternity Cover

Auriga Group; Albion; On-site; AUD 65,000 - 90,000; Full time

Job summary

Auriga Group in Albion, Brisbane is seeking an Administration Coordinator for a 12-month maternity leave contract. Based at our Albion office, you will provide administrative and executive support to the General Managers and operations teams, coordinating travel, diaries, reporting and purchase orders.

This role suits an experienced administrator who thrives in a fast-paced environment and values accuracy and confidentiality.

Qualifications

• Two+ years in administration or EA roles.
• Advanced MS Office skills (PowerPoint, Word, Excel, Outlook).
• Experience coordinating travel arrangements and calendars.
• Experience using Dynamics/CRM systems.
• Experience in maritime, aviation, logistics or transport industries.

Responsibilities

• Provide admin support to General Managers and leaders across Auriga Group.
• Coordinate extensive travel bookings for employees and contractors.
• Manage executive calendars, meetings and appointments.
• Prepare purchase orders and assist with supplier administration.
• Develop and format presentations, reports and business documents.
• Maintain accurate records, databases and filing systems.
• Prepare and distribute regular management reports and operational updates.
• Support meeting coordination, including agenda and minutes.
• Assist with compliance administration and licence tracking.
• Support pilotage bookings and travel logistics as required.
• Respond to inquiries from employees, contractors, customers and stakeholders.
• Undertake general office administration duties to support operations.

Skills

High attention to detail

Time management

Communication skills

Independent worker

Team collaboration

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Outlook

Microsoft Dynamics

CRM systems

Job description

Auriga Group in Albion, Brisbane is seeking an Administration Coordinator for a 12-month maternity leave contract. Based at our Albion office, you will provide administrative and executive support to the General Managers and operations teams, coordinating travel, diaries, reporting and purchase orders.

This role suits an experienced administrator who thrives in a fast-paced environment and values accuracy and confidentiality.