Brisbane-Based Operations Support Coordinator

All Energy Contracting; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

All Energy Contracting is seeking a Business Support Coordinator - Operations in Brisbane to back the Operations General Managers with diary management, meeting papers and action tracking. You’ll help coordinate meetings, events and site visits while seeking ways to simplify tasks, including exploring AI tools.

The role is permanent, full-time, based in Brisbane with national travel to project sites and offices.

Qualifications

• Experience supporting senior leaders as an EA, chief of staff, project coordinator or business coordinator.
• Advanced PowerPoint and Excel skills, and strong Microsoft 365 capabilities.
• Sound judgement to prioritise competing senior demands and escalate when needed.
• Discretion with confidential commercial and people information.
• Excellent written and verbal communication with senior stakeholders.
• Proactive approach, you anticipate needs and follow through.

Responsibilities

• Manage complex, competing diaries and inboxes across the Operations General Managers, resolving conflicts before they escape and triaging requests, so the right things reach the right leader.
• Run the leadership meeting rhythm, from the forward planner, agendas and pre-reads to minutes and action registers.
• Prepare and quality-check presentations, reports and executive and board papers, collating input from multiple contributors to deadline.
• Coordinate travel and site visits end to end, including regional and remote trips, site inductions, PPE requirements and itineraries.
• Act as a professional first point of contact for clients, partners and internal stakeholders, and coordinate client meetings, visits and events.
• Improve how the leadership group works using Microsoft 365, Teams and SharePoint, and identify practical AI tools that cut manual effort.

Skills

Executive support

Diary management

Communication

Tools

PowerPoint

Excel

Microsoft 365

Job description

All Energy Contracting is seeking a Business Support Coordinator - Operations in Brisbane to back the Operations General Managers with diary management, meeting papers and action tracking. You’ll help coordinate meetings, events and site visits while seeking ways to simplify tasks, including exploring AI tools.

The role is permanent, full-time, based in Brisbane with national travel to project sites and offices.