Business Support Coordinator – Operations

All Energy Contracting; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

All Energy Contracting is seeking a Business Support Coordinator - Operations in Brisbane to back the Operations General Managers with diary management, meeting papers and action tracking. You’ll help coordinate meetings, events and site visits while seeking ways to simplify tasks, including exploring AI tools.

The role is permanent, full-time, based in Brisbane with national travel to project sites and offices.

Qualifications

• Experience supporting senior leaders as an EA, chief of staff, project coordinator or business coordinator.
• Advanced PowerPoint and Excel skills, and strong Microsoft 365 capabilities.
• Sound judgement to prioritise competing senior demands and escalate when needed.
• Discretion with confidential commercial and people information.
• Excellent written and verbal communication with senior stakeholders.
• Proactive approach, you anticipate needs and follow through.

Responsibilities

• Manage complex, competing diaries and inboxes across the Operations General Managers, resolving conflicts before they escape and triaging requests, so the right things reach the right leader.
• Run the leadership meeting rhythm, from the forward planner, agendas and pre-reads to minutes and action registers.
• Prepare and quality-check presentations, reports and executive and board papers, collating input from multiple contributors to deadline.
• Coordinate travel and site visits end to end, including regional and remote trips, site inductions, PPE requirements and itineraries.
• Act as a professional first point of contact for clients, partners and internal stakeholders, and coordinate client meetings, visits and events.
• Improve how the leadership group works using Microsoft 365, Teams and SharePoint, and identify practical AI tools that cut manual effort.

Skills

Executive support

Diary management

Communication

Tools

PowerPoint

Excel

Microsoft 365

Job description

Business Support Coordinator - Operations

OCU Group is a global infrastructure and energy services business with more than 5,000 people delivering projects that power communities and support the energy transition.

Our Australian and New Zealand operations are growing fast, bringing together great businesses including All Energy Contracting (AEC), Bam Bam, Pilecom and Volta under one group.

All Energy Contracting (AEC) is a leading multidisciplinary construction contractor specialising in renewables and energy infrastructure projects. We deliver projects across solar, wind, battery energy storage systems (BESS), high voltage connections, substations, balance of plant and associated civil, electrical and mechanical works.

About the opportunity

We're looking for a Business Support Coordinator - Operations to join AEC in Brisbane, supporting our Operational leadership team. You'll be a trusted, shared resource for our General Managers, keeping the leadership group running to a consistent rhythm, managing diaries and priorities, preparing meeting papers and presentations, and following up on actions so nothing falls through the cracks.

It's a varied role. Alongside day-to-day support, you'll help coordinate meetings, events and site visits across the business, and look for practical ways to make everyday tasks simpler, including using AI tools. It's a permanent, full-time role based in our Brisbane office, with some national travel to project sites and offices.

What you'll do

• Manage complex, competing diaries and inboxes across the Operations General Managers, resolving conflicts before they escape and triaging requests, so the right things reach the right leader.
• Run the leadership meeting rhythm, from the forward planner, agendas and pre-reads to minutes and action registers.
• Prepare and quality-check presentations, reports and executive and board papers, collating input from multiple contributors to deadline.
• Coordinate travel and site visits end to end, including regional and remote trips, site inductions, PPE requirements and itineraries.
• Act as a professional first point of contact for clients, partners and internal stakeholders, and coordinate client meetings, visits and events.
• Improve how the leadership group works using Microsoft 365, Teams and SharePoint, and identify practical AI tools that cut manual effort.

What you'll bring

• Experience supporting senior leaders as an EA, chief of staff, project coordinator or business coordinator, ideally across several leaders at once. Industry experience advantageous.
• Advanced PowerPoint and Excel skills, and strong Microsoft 365 skills.
• Sound judgement to prioritise competing senior demands and know when to escal.
• Absolute discretion with confidential commercial and people information.
• Excellent written and verbal communication, with the confidence to work with senior internal and external stakeholders.
• A proactive approach, you anticipate needs, follow through and close the loop without being prompted.

Why Join AEC

• Be part of something bigger: join an international group operating across the UK, Australia and New Zealand.
• Work on industry-leading projects: contribute to some of Australia and New Zealand's largest renewable energy and power infrastructure projects.
• Build your career path: develop your skills, including in AI and digital tools, in a fast-growing business with genuine room to progress across OCU's ANZ operations.