Branch Hire Administrator

Acrow; Sydney; Presencial; AUD 65.000 - 75.000; Jornada completa

Descripción de la vacante

Acrow is seeking a detail-focused Hire Administration & Accounts Payable specialist based in St Marys, Sydney. You will manage high-volume data entry, invoicing, and the full AP cycle for supplier invoices across Australia.

Collaborating with operations, sales, accounts and contracts, you will prioritise competing demands and ensure timely processing, reconciliation and supplier record accuracy. Strong communication is essential.

Formación

• Experience in hire, construction or accounts administration.
• High accuracy in data entry and invoicing.
• Ability to manage competing demands in a fast-paced environment.
• Clear written and verbal communication skills.

Responsabilidades

• Receive and process a high volume of daily dockets into our hire system.
• Prepare, review and issue invoices in line with processes and deadlines.
• Manage credits, invoicing queries and minor disputes to resolution.
• Maintain folder compliance and equipment/contractor documentation.
• Receive and process daily timesheets with weekly consolidation.
• Track and receive supplier invoices and match to POs; resolve variances.
• Code invoices for upload into Scenario and AP payment submission.
• Reconcile supplier statements and chase outstanding credits.
• Respond to supplier queries and keep records up to date.

Conocimientos

Experience in hire/construction or

Attention to detail

Data entry accuracy

Prioritises competing demands

Clear written and verbal communication

Herramientas

MCS

Scenario

Descripción del empleo

About the role

Based in St Marys, this role supports our hire operations across Australia. You’ll be responsible for accurate, timely data entry and invoicing, and the full accounts payable cycle for supplier invoices. The role sits at the centre of our operation. It’s fast paced and works closely with teams across operations, sales, accounts and contracts, so you’ll need to manage and prioritise competing demands well.

What you’ll do

Hire administration and invoicing

• Receive and process a high volume of daily dockets into our hire system, following up any that are missing or incomplete
• Prepare, review and issue invoices in line with company processes and deadlines
• Manage credits, invoicing queries and minor disputes through to resolution
• Maintain folder compliance, including job folders, contractor compliance and equipment record documentation
• Receive and process daily timesheets for riggers and yard staff, with weekly consolidation of hours and allowances

Accounts payable

• Track and receive a high volume of supplier invoices, following up any that are missing or outstanding
• Match supplier invoices to POs and resolve variances with suppliers and internal teams
• Obtain approvals and code invoices accurately for upload into Scenario/submission to AP for payment
• Reconcile supplier statements and chase outstanding credits
• Respond to supplier queries and keep supplier records up to date

About you

• Experience in hire, construction or accounts administration
• MCS and Scenario experience highly preferred
• Strong attention to detail and accuracy in data entry, invoicing and reconciliation
• Takes initiative and works well independently, with the ability to identify and tackle priorities as they arise
• Prioritises competing demands effectively in a busy, high-volume environment
• Clear written and verbal communication skills