Branch Administration and Support

Geodis; City of Melbourne; Hybrid; AUD 37,000 - 44,000; Part time

Benefits offered by this job

Flexible Work/Hybrid Arrangements

Employee Bonus Schemes

Service Awards

Lifestyle discounts and benefits

Professional development and career-op

Job summary

GEODIS is seeking a Branch Administration and Support professional for our Melbourne office. This part-time role offers 25 hours per week with flexible hours, located near Melbourne Airport, and supports a hybrid work model.

You will coordinate meetings, manage budgets, process invoices, maintain records, and support training and onboarding. This role suits someone with a customer focus and strong organizational skills who enjoys a collaborative team environment.

Qualifications

• Minimum 3 years in a similar role.
• Experience in freight forwarding, logistics, or international transport is a plus.
• Positive attitude with a strong customer focus.
• Ability to work autonomously and as part of a team.
• Excellent time management and reliability.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate and attend Management or leadership meetings and record minutes; distribute actions.
• Assist with yearly budgets.
• Approve and process creditor invoices as required.
• Maintain and update local share drives for the branch.
• Coordinate stationery and kitchen supplies for the branch.
• Plan and coordinate functions and events including onsite catering.
• Coordinate training for the branch and maintain database.
• Coordinate security access for the branch.
• Support managers with inductions for new employees.
• Ensure paperwork for the branch is completed and shared with stakeholders.
• Coordinate IT equipment for the branch.
• Coordinate internal audits for Quality and Environmental accreditations.
• Maintain quality procedures for the branch.
• Approve corrective action reports and follow-up.

Skills

Customer focus

Autonomy

Teamwork

Time management

Reliability

Business writing

Tools

Microsoft Office (Outlook, Excel, Word, Teams)

Job description

Join the GEODIS Team! Your Next Step Awaits!

Are you ready to embark on an exciting journey with one of the world's largest freight management and supply chain organisations? At GEODIS, we take pride in delivering integrated supply chain solutions across Sea, Air, Road, and Rail, serving customers in over 67 countries with a self-reliant network of offices and hubs.

Our purpose? To serve people by delivering their goods all around the world with innovative, sustainable and ethical logistics.

We are excited to announce an opening for a Branch Administration and Support at our vibrant Melbourne office! This rare opportunity is a 5-day preference totaling to 25 hours per week and can be flexible to school hours. A fantastic opportunity for those seeking part-time hours or flexible working options. Located conveniently at Melbourne Airport, we embrace flexible working models that allow you to balance your professional and personal life seamlessly.

Your purpose:

• Coordinate and attend any Management or leadership meetings and record all meeting minutes. All action items to be distributed to relevant parties
• Assisting with yearly budgets
• Approval and processing of creditor invoices as required
• Maintain and update local share drives for the branch
• Coordination of all stationery and kitchen supplies as required by branch
• Coordination / Organisation of functions and events including onsite catering when required
• Coordinating essential training for the branch and maintaining database
• Coordination security access for the branch
• Supporting managers with adequate inductions for their new employees
• Ensuring managers complete all required paperwork for the branch and process with the relevant stakeholders
• IT equipment coordination for the branch
• Internal audit coordination and reporting for both Quality and Environmental accreditations
• Maintenance of quality procedures for branch
• Approval of all corrective action reports including the follow up and reporting
• Coordination of yearly Quality Management Review Meetings
• Coordinating organisation charts for the branch

You'll bring:

• Minimum 3 years in a similar role
• Freight forwarding, logistics, supply chain, or international transport industry experience preferred but not essential
• Possess a positive attitude with a strong customer focus
• Ability to work autonomously and as part of a team
• Excellent time management skills and reliability
• Business writing skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)

We'll provide:

• Flexible Work/Hybrid Arrangements
• Employee Bonus Schemes
• Service Awards
• Lifestyle discount and Benefits
• Be a part of a reputable global organization
• Professional development with long term career opportunities
• Supportive and collaborative team environment
• Plus much more

If you're passionate about Administration and Logistics and want to be part of a dynamic team that thrives on collaboration and customer success outcomes, we want to hear from you! Join us at GEODIS and help shape the future of logistics together.

At GEODIS, we believe that diversity and inclusion are essential components of our success. We welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations.