Bookkeeper/Office Administration (Immediate Start)

Lux Fitouts Pty Ltd; Sydney; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible hours

Part-time or potential full-time

Supportive team culture

Job summary

Lux Fitouts Pty Ltd in Sydney, NSW, seeks a proactive Bookkeeper and project coordinator to support financial operations and office administration. This part-time role, with potential to go full-time, is based at our head office and offers flexible hours to suit capability and workload.

You will handle AP/AR, bank reconciliations with XERO and Simpro, monthly statements, BAS support, project cost tracking, asset registers, and general admin.

Qualifications

• Proven experience in bookkeeping and financial reporting.
• Experience with XERO and Simpro (Job Management System).
• Strong data management and spreadsheet skills.
• Excellent written and verbal communication.
• Ability to work independently and be proactive.
• Experience in bookkeeping for construction/fitout industries.
• Minimum 2 years in project coordination or office administration.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage accounts payable and receivable.
• Reconcile bank statements using XERO and Simpro.
• Prepare monthly financial statements and reports.
• Provide data to accountants for BAS and compliance reporting.
• Maintain project cost tracking sheets and monitor budgets.
• Prepare summaries of project budgets and expenditures.
• Oversee vehicle and equipment registrations, insurances, E-Tags etc.
• Create, update and maintain asset registers.
• Provide administrative support to management and staff across departments.
• Coordinate meetings, appointments, and occasional travel arrangements.
• Answer phone calls and respond to email enquiries promptly.
• Order and maintain office supplies and inventory.
• Support customer service functions for clients and visitors.
• Assist with the development and implementation of office procedures.
• Work collaboratively to identify and improve internal processes.
• Logging, assigning and managing job requests.
• Handle email communications.
• Process forms for insurance, equipment financing, and other business needs.

Skills

Bookkeeping

XERO

Simpro

Data management

MS Office

Communication

Project coordination

Office administration

Tools

XERO

Simpro

Microsoft Excel

Outlook

Job description

Lux Fitouts is a small dynamic business specialising in retail fitouts, demolition, and maintenance. We pride ourselves on delivering exceptional service and quality results for our clients. We’re looking for a skilled bookkeeper/Office Assistant to support our financial operations and provide administrative assistance as needed.

The Role:

We are currently seeking a proactive and detail-oriented Bookkeeper and project coordinator to join our supportive, family-like team. This is a part time with the opportunity to be full-time (dependant on capabilities) position based in our head office, where you’ll play a vital role in ensuring the smooth operation of our day-to-day business and help manage financial records, provide reporting, and assist with essential office tasks. This position offers flexible hours.

Key Responsibilities:

Manage accounts payable and receivable.

Reconcile bank statements and financial accounts using XERO and Simpro (Job Management System)

Prepare and deliver monthly financial statements and reports.

Provide accurate data to accountants for BAS and compliance reporting.

Maintain project cost tracking sheets and monitor budgets.

Prepare summaries of project budgets and expenditures.

Oversee vehicle and equipment registrations, Insurances, E-Tags etc

Create, update and maintain asset registers

Providing administrative support to management and staff across departments

Managing general office duties such as data entry, document control, and filing

Coordinating meetings, appointments, and occasional travel arrangements

Answering phone calls and responding to email enquiries professionally and promptly

Ordering and maintaining office supplies and inventory

Supporting customer service functions for clients and visitors

Assisting with the development and implementation of office procedures

Working collaboratively to identify and improve internal processes

Logging, assigning and managing job requests

Handle email communications

Process forms for insurance, equipment financing, and other business needs.

What We’re Looking For:

We’re seeking a highly motivated professional who is wanting to grow with our small business and has a strong ability to multitask and prioritise effectively. The ideal candidate will have:

Proven experience in bookkeeping and financial reporting.

Proven experience with XERO and Simpro (Job Management system or similar system).

Strong skills in data management and spreadsheet creation.

Good written and verbal communication skills.

A proactive, solutions-focused mindset and the ability to work independently.

Experience in bookkeeping for the construction, fitout, or related industries.

Minimum 2 years of experience in an project coordinator/office administration or similar role

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

A proactive, can-do attitude with the ability to problem-solve

Commitment to exceptional customer service

What We Offer:

A competitive hourly rate/salary with room for increased hours as the role grows.

The flexibility of a part-time or full time role, 2-5 days per week (Dependent on capabilities)

A supportive, family-oriented team culture that values your contributions.

Why Join Us?

At Lux Fitouts, you’ll play an important role in helping a small business thrive. Your expertise will directly support our operations, enabling us to deliver outstanding results for our clients. If you’re passionate about making a difference in a small business environment, we’d love to hear from you!