Bookkeeper/Project Coordinator (Immediate Start)

Lux Fitouts Pty Ltd; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

Lux Fitouts Pty Ltd in Sydney is seeking a proactive Bookkeeper and project coordinator to support financial operations and office administration.

The role offers flexible hours with a pathway to full-time, part-time 2-5 days weekly, based at our head office.

You will manage accounts, prepare reports, maintain asset registers, and assist with project cost tracking while delivering exceptional service.

Qualifications

• Proven experience in bookkeeping and financial reporting.
• Experience with XERO and Simpro (Job Management system or similar).
• Strong data management and spreadsheet skills.
• Excellent written and verbal communication.
• Independent, proactive problem-solver.
• Construction/fitout industry bookkeeping experience.
• Minimum 2 years in a project coordinator/office administration or similar role.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage accounts payable and receivable.
• Reconcile bank statements and financial accounts using XERO and Simpro.
• Prepare monthly financial statements and reports.
• Provide data to accountants for BAS and compliance reporting.
• Maintain project cost tracking sheets and monitor budgets.
• Oversee asset registers and vehicle/equipment registrations.
• Provide office administration support across departments.
• Coordinate meetings and travel arrangements.
• Answer calls and emails professionally.
• Order and maintain office supplies.
• Assist with development of office procedures and process improvements.

Skills

Bookkeeping

Project coordination

Data management

MS Excel

Communication

Tools

Xero

SimPRO

Job description

Lux Fitouts is a small dynamic business specialising in retail fitouts, demolition, and maintenance. We pride ourselves on delivering exceptional service and quality results for our clients. We’re looking for a skilled bookkeeper/Office Assistant to support our financial operations and provide administrative assistance as needed.

The Role:

We are currently seeking a proactive and detail-oriented Bookkeeper and project coordinator to join our supportive, family-like team. This is a part time with the opportunity to be full-time (dependant on capabilities) position based in our head office, where you’ll play a vital role in ensuring the smooth operation of our day-to-day business and help manage financial records, provide reporting, and assist with essential office tasks. This position offers flexible hours.

Key Responsibilities:

Manage accounts payable and receivable.

Reconcile bank statements and financial accounts using XERO and Simpro (Job Management System)

Prepare and deliver monthly financial statements and reports.

Provide accurate data to accountants for BAS and compliance reporting.

Maintain project cost tracking sheets and monitor budgets.

Prepare summaries of project budgets and expenditures.

Oversee vehicle and equipment registrations, Insurances, E-Tags etc

Create, update and maintain asset registers

Providing administrative support to management and staff across departments

Managing general office duties such as data entry, document control, and filing

Coordinating meetings, appointments, and occasional travel arrangements

Answering phone calls and responding to email enquiries professionally and promptly

Ordering and maintaining office supplies and inventory

Supporting customer service functions for clients and visitors

Assisting with the development and implementation of office procedures

Working collaboratively to identify and improve internal processes

Logging, assigning and managing job requests

Handle email communications

Process forms for insurance, equipment financing, and other business needs.

What We’re Looking For:

We’re seeking a highly motivated professional who is wanting to grow with our small business and has a strong ability to multitask and prioritise effectively. The ideal candidate will have:

Proven experience in bookkeeping and financial reporting.

Proven experience with XERO and Simpro (Job Management system or similar system).

Strong skills in data management and spreadsheet creation.

Good written and verbal communication skills.

A proactive, solutions-focused mindset and the ability to work independently.

Experience in bookkeeping for the construction, fitout, or related industries.

Minimum 2 years of experience in an project coordinator/office administration or similar role

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

A proactive, can-do attitude with the ability to problem-solve

Commitment to exceptional customer service

What We Offer:

A competitive hourly rate/salary with room for increased hours as the role grows.

The flexibility of a part-time or full time role, 2-5 days per week (Dependent on capabilities)

A supportive, family-oriented team culture that values your contributions.

Why Join Us?

At Lux Fitouts, you’ll play an important role in helping a small business thrive. Your expertise will directly support our operations, enabling us to deliver outstanding results for our clients. If you’re passionate about making a difference in a small business environment, we’d love to hear from you!