Bookings & Systems Administrator

Trafman Solutions; Melbourne; On-site; AUD 39,000 - 50,000; Part time

Job summary

Trafman Solutions is seeking a casual, motivated Bookings Administrator to join our Campbellfield team. This role supports day-to-day bookings, liaises with staff and clients, and helps keep administrative processes running smoothly.

You will handle enquiry responses, invoicing, data entry, and record-keeping, with training provided. The successful candidate will be tech-savvy, organised and capable of working autonomously in a small team.

Qualifications

• Strong verbal and written communication skills.
• Experience with invoicing or accounts administration preferred.
• Proficient data entry with attention to detail.

Responsibilities

• Assist with traffic bookings and accurate record keeping.
• Respond to enquiries by phone and email in a timely manner.
• Communicate booking details and changes to stakeholders.
• Prepare and process invoices and handle basic data entry.
• Maintain records in company systems and support the team as needed.
• Follow up on outstanding information and adapt to priorities.

Skills

Communication

Invoicing

Data entry

Tech savvy

Teamwork

Job description

The Opportunity

Trafman Solutions is seeking for a casual motivated and tech-savvy Bookings Administrator to join our team in Campbellfield. This is an exciting opportunity suited to someone with strong communication and organisational skills who is eager to learn and develop their administrative experience.

About the role

You will support the day-to-day coordination of bookings while communicating with employees, customers and other internal and external stakeholders.

Your responsibilities will include:

• Assisting with traffic bookings accurately
• Responding to enquiries by phone and email
• Communicating booking details and changes to relevant stakeholders
• Preparing and processing invoices
• Completing general data entry and administrative tasks
• Maintaining accurate records within company systems
• Supporting the wider team with daily operational requirements
• Following up outstanding information when required

About you

To be successful in this role, you will:

• Be confident using technology and able to learn new systems quickly
• Have excellent verbal and written communication skills
• Have previous exposure to invoicing or accounts administration
• Be organised, reliable and attentive to detail
• Be able to manage your workload and work autonomously
• Work well within a team environment
• Remain calm and adaptable when priorities change
• Be able to reliably travel to and work from our Campbellfield office
• Knowledge of the traffic management industry is highly regarded but not essential. Training and support will be provided to the right candidate.

About Trafman Solutions

Trafman Solutions offer a wide range of services to our clients, which provides us with endless employment opportunities and progression plans including Non-Destructive Digging, Traffic Control and planning, Concrete Cutting & Drilling, Line Marking and permanent signage installations.

At Trafman we are not just traffic management, we are leaders in all aspects of construction support services.

This is a unique opportunity to join a growing company with a clear long term strategic vision.

https://trafman.com.au/

Trafman Solutions is an equal opportunity employer with a strong commitment to diversity. We encourage Aboriginal and Torres Strait Islanders and female candidates to apply