Board & Governance Coordinator - Hybrid (Brisbane/Sydney)

Australian Retirement Trust; Brisbane; Hybrid; AUD 70,000 - 105,000; Full time

Benefits offered by this job

14% super

Training opportunities

Hybrid work model

Modern hubs

Job summary

Australian Retirement Trust is hiring a Board Coordinator to support the Secretariat and Accountability team. You will coordinate Board and Committee activities, manage essential governance documentation, and ensure meetings run smoothly from planning through post‑meeting actions.

Based in Brisbane or Sydney, the role combines in‑person hub days with work from home. Strong communication, organisation and governance process experience are essential.

Qualifications

• Provides high‑level administrative support to Secretariat and Accountability team.
• Coordinates Board and Committee meetings, materials and records.
• Experience with governance processes and compliance documentation.

Responsibilities

• Coordinate Board and Committee meeting invitations, schedules and logistics.
• Support Company Secretaries with meeting documentation, including template minutes and reporting.
• Coordinate and distribute Board/Committee packs using Diligent and PDF formats.
• Provide practical support for Board/Committee meetings, including on meeting days.
• Complete post‑meeting activities, distributing relevant papers across the business.
• Support document execution and store governance docs in SharePoint.
• Coordinate responses to auditor/regulatory information requests.
• Maintain Secretariat and Accountability procedures, checklists and registers.
• Keep Board papers, minutes, circular resolutions, and documents organized in SharePoint.

Skills

Great communication

Organisational skills

Written & verbal communication

Attention to detail

Confidentiality

Proactive & adaptable

Experience with Board management tools

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

PowerPoint

Diligent or board management platform

Job description

Australian Retirement Trust is hiring a Board Coordinator to support the Secretariat and Accountability team. You will coordinate Board and Committee activities, manage essential governance documentation, and ensure meetings run smoothly from planning through post‑meeting actions.

Based in Brisbane or Sydney, the role combines in‑person hub days with work from home. Strong communication, organisation and governance process experience are essential.