Remote Assistant Company Secretary - Trustee Governance

Dean & Ling Executive; Melbourne; Remote; AUD 90,000 - 130,000; Full time

Job summary

Dean & Ling Executive is seeking an Assistant Company Secretary to provide governance and secretariat support to the trustee Board and its Committees. The role is fully remote across Australia, reporting to the Company Secretary, and involves coordinating meetings, preparing materials, and ensuring regulatory compliance.

You will work with Chairs, Directors and executives to uplift governance processes, manage director lifecycle, and maintain governance registers.

Qualifications

• Experience in governance roles, preferably in superannuation or financial services.
• Sound knowledge of trustee governance and APRA-regulated environment.
• Formal governance qualification or progress toward it.

Responsibilities

• Coordinate full lifecycle of Board and Committee meetings (calendars, agendas, paper collation).
• Prepare minutes, resolutions and action tracking with Chairs, Directors and executives.
• Assist with ASIC and APRA obligations and governance reviews.

Skills

Board secretariat

Governance

Minutes taking

Stakeholder comms

Education

Bachelor's degree in law or commerce

Tools

Diligent board portal

Job description

Dean & Ling Executive is seeking an Assistant Company Secretary to provide governance and secretariat support to the trustee Board and its Committees. The role is fully remote across Australia, reporting to the Company Secretary, and involves coordinating meetings, preparing materials, and ensuring regulatory compliance.

You will work with Chairs, Directors and executives to uplift governance processes, manage director lifecycle, and maintain governance registers.